Assistant Project Manager

Job Description

Job Description

The Assistant Project Manager will be responsible for assisting our Project Management team in the overall administration and management of projects throughout the life of the project from preconstruction to closeout. Supports business development efforts by assisting in the identification, cultivation, and technical support of new project opportunities. This role blends project management fundamentals with client engagement and early-stage project development.

Essential Functions:

Project Start up

• Review Owner contract. and understand JEM’s contractual requirements.
• Verify complete set of drawings and specifications are in place for project manager and superintendent.
• Submit all required permit applications with assistance from project manager, track review progress and receive upon approval.
• Assist project manager and superintendent with schedule development.
• Create project safety plan with assistance from project manager and superintendent.

Contract Processing

• Establish initial lines of communication with subcontractors and vendors.
• Address subcontractor and vendor questions regarding contract documents.
  
• Track and ensure insurance requirements are maintained by subcontractors for the duration of the project.

Submittal Processing

• Prepare accurate and timely submittal logs for construction projects based on project drawings and specifications.
  
• Ensure submittals are returned in a timely manner. Identify potential schedule impacts and notify to the team.

Construction Phase

• Create, distribute and assist with management of punchlist to ensure JEM quality standards are met and maintained.
• Ensure all document flow throughout the project is tracked and archived.
• Assemble project close-out documents as specified in the project documents.
• Conduct ongoing quality inspections.
  
• Assist in ensuring quality and safety for each project.

Market Engagement & Business Development Support  

• Represent JEM Group at industry events, including chambers of commerce, industry associations (ABC, AGC), owner networking events, and professional mixers.
• Assist in building relationships with architects, engineers, owners, developers, and industry partners.
• Identify potential project opportunities and communicate market intelligence to JEM leadership and the business development team.
• Maintain records of industry contacts, event participation, and opportunity tracking in coordination with leadership.
• Participate in project interviews, owner presentations, and qualifications meetings when appropriate.

Meetings

• Schedule construction meetings with required personnel, subcontractors, architects and owners.
• Take accurate and complete meeting minutes and distribute timely for all project meetings.
  
• Schedule subcontractor coordination meetings.
  

Client Satisfaction

• Builds and maintains solid and positive relationships with customers.

What you need to succeed:

• Bachelor’s or Associate’s degree in Engineering, Architecture, Construction Management, or have 3 years of construction experience.
• Internship, or Co-op experience as an APM or project engineer is a plus.
• Site civil and/or MEP experience is preferred.
  
• Knowledge of the Central PA market place.
• Strong critical thinking and decision making ability.
• Highly organized and able to meet deadlines in a complex environment with shifting priorities.
• Basic mathematical, spatial and conceptual thinking ability.
• Excellent written and verbal communication skills.
• Strong presentation and people skills.
• Goal oriented, highly motivated self-starter and enjoy working in a fast paced environment.
• Collaborate effectively with team and solicit help when needed.
• Proficient in Microsoft Outlook, Word and Excel as well as project scheduling software programs.
• Prior use of Procore and/or Sage 300 beneficial.
  

Our benefits:

• Paid Time Off
• 401(k) + employer matching
• Health insurance and Health savings account
• Dental insurance
• Vision insurance
• Disability insurance
• Employee assistance program
  
• Life insurance
• Paid Holidays
  
• Employee Referral Bonus Program

Who we are:

Building to Improve Lives

Since 2003,  JEM Group has been building with purpose. As a  woman - owned construction firm , we are known for our hands-on approach and our commitment to open, honest partnerships with clients, collaborators, and the communities we serve.

 

Our greatest strength is our people. JEM’s diverse and experienced team works well together, leading every project with care, accountability, and pride in our work — from early planning through final delivery. We don’t believe in one-size-fits all solutions. Instead, we listen closely, plan ahead, and apply creativity to tailor each project, even the most technically complex, to deliver meaningful, lasting results.

 

As we look ahead, we’re focused on growing thoughtfully and supporting the people who make our work possible.  We work hard, take pride in what we build, and we enjoy doing it together.

 

If you’re looking for a place where collaboration is real, integrity matters, and there’s room to laugh along the way,  JEM Group is a place to build your career .