Billing Specialist

Job Description

The Contracts & Billing Administrator will play a key role in supporting the efficient execution of contracts and billing processes. Experience with Vendor Management Systems (VMS) and/or JD Edwars is a significant plus for this role. The ideal candidate should possess a strong foundation in contracts and billing procedures, demonstrate excellent organizational skills, and contribute to the overall success of our Contracts & Billing department.

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ESSENTIAL FUNCTIONS & RESPONSIBILITIES:

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Contract Administration:

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• Manage and organize contract documents and records, ensuring accuracy and completeness.
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• Review contract terms and conditions, identifying key details and requirements.
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Billing Process Execution:

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• Execute billing processes, including data entry, invoicing, and documentation.
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• Ensure invoices are prepared in compliance with contractual terms and client requirements.
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Data Management and Analysis:

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• Maintain and analyze contract and billing data using Navision and other relevant systems.
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• Perform data verification, reconciliation, and generate reports as needed.
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Vendor Management Systems (VMS):

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• Utilize VMS to facilitate the management of vendor contracts, compliance, and performance.
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• Collaborate with vendors through the VMS to ensure seamless contract administration.
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Communication and Coordination:

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• Communicate effectively with internal teams and external stakeholders regarding contract and billing matters.
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• Collaborate with cross-functional teams to address inquiries and resolve issues.
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Process Improvement:

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• Identify opportunities for process improvements within the Contracts & Billing department.
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• Participate in initiatives to enhance overall efficiency and effectiveness.
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COMPETENCIES:

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• Strong organizational and time management skills.
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• Excellent written and verbal communication skills.
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• Detail-oriented with a commitment to accuracy.
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• Ability to work collaboratively in a team environment.
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• Analytical mindset with the ability to interpret and analyze contract and billing data.
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• Ability to adapt to new processes and technologies.
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• Strong problem-solving skills and a proactive approach to addressing challenges.
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QUALIFICATIONS & EXPERIENCE:

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• 1 – 2 years of relevant experience in Contracts & Billing administration, or equivalent Military or practical experience.
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• Experience with Vendor Management Systems (VMS) and/JDE is preferred.
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• Proficient in Microsoft Office applications.
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• Prior experience in foodservice equipment and supplies desired.
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• Ability to successfully pass a background check post offer acceptance.
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