RRC - Administrative Assistant IV - Midland District Office

RRC - Administrative Assistant IV - Midland District Office

The Railroad Commission of Texas, recognized as a worldwide leader in the regulation of oil and gas exploration, seeks an advanced-level Administrative Assistant for the Midland District Office, Field Operations Section of the Oil and Gas Division. Primary duties include receiving technical reports/data from the oil and gas industry, processing the reports/data, and disseminating them to the appropriate department. This role also coordinates with office staff to ensure timely, detailed updates to the databases that facilitate the office's analysis and planning.

Essential Job Duties:

• Answer and operate a complex telephone system and refer callers to the appropriate offices.
• Communicate information, policy, rules, and regulations with field personnel and technical staff.
• Receive work orders from industry and post notifications to the appropriate Oracle database or tracking spreadsheets (Excel).
• Organize and maintain various filing systems, which include well inspection records, permits, violations, and other related records.
• Address telephone inquiries and assist the oil and gas industry and general public with records research and retrieval.
• Conduct mail reviews and route functions to the appropriate Oil and Gas business unit.
• Assist in the audit of well completion forms for accuracy and completeness as required by the Railroad Commission of Texas.
• Generate correspondence using (Word) document templates to the industry regarding notices of RRC rule violations or requesting additional information.
• Perform additional related essential tasks to maintain workflow.

Qualifications:

Minimum Qualifications:

• High school diploma or equivalent
• Three years of experience working in a business administration office or professional setting.
• Experience and education may be substituted, on a year-for-year basis.

Preferred Qualifications:

• Five years of experience in business office practices and communicating rules, policies, and procedures.
• Five years of experience in composing business documents with effective use of grammar, reading, and comprehension, and appropriate audience content.
• Experience maintaining hard copy and digital records and updating and organizing filing systems.
• Knowledge of oil and gas operations and familiarity with Railroad Commission rules and regulations.

Knowledge, Skills, and Abilities:

• Working knowledge of basic/high-school level mathematics.
• Working knowledge of a telephone switchboard or console.
• Knowledge of professional protocol.
• Skill in attention to detail and in providing accurate information.
• Skill in operating standard office equipment.
• Skill in organizing information.
• Ability to accurately file documents, retrieve files, and pack files.
• Ability to operate a computer, Windows-based software, and databases.
• Ability to follow brief oral and written instructions.
• Ability to establish and maintain effective working relationships with others.
• Ability to listen, understand, and relay material clearly and concisely, both orally and in writing.
• Ability to work well under pressure and be flexible.
• Ability to maintain professional appearance and demeanor.
• Ability to work overtime, flexible hours, and to be available for on-call duty.
• Ability to maintain punctuality and keep regular attendance.
• Ability to work effectively on a team, individually, and as a member.
• Ability to exercise tact and courtesy.
• Ability to stoop, reach low and high, push and pull heavy file drawers and/or cart, and lift, carry, and move up to 30 lbs.
• Possess a valid Texas Driver's license and a good driving record.

Work Hours and Telework: Standard office hours for Commission employees are 8:00 a.m. to 5:00 p.m., Monday through Friday. Our agency offers alternative schedules for employees, provided they do not adversely affect operations or service levels and standard hours of operation are maintained. The Commission may also offer telework in accordance with the agency's approved Telework Plan. Alternate work schedules may be discussed with the hiring manager during the interview process.

Applications Submitted Through Work In Texas: Work In Texas (WIT) applicants must complete the CAPPS Recruit Prescreening Questionnaire to be considered for the posting. To complete the Prescreening Questionnaire, go to CAPPS Recruit to register or log in.

Remarks: There is one available position. Official transcripts, DD214 or DD1300, copies of license/certifications, or other minimum requirement validations will be requested at the time of the job offer. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa. Criminal background checks will be conducted on all final candidates. An applicant who has been convicted of a criminal offense relevant to the position may be disqualified from employment. THE RAILROAD COMMISSION OF TEXAS ONLY ACCEPTS ONLINE APPLICATIONS FOR THIS POSTING. Due to the high volume of applications, we do not accept telephone calls. Only candidates selected to interview will be contacted. Notifications to applicants are sent electronically to the email address you provide. The Railroad Commission of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or in the provision of services. The Railroad Commission of Texas is a tobacco-free workplace.