Event Coordinator

Job Description

Job Description

About The Anderson Paso

Perched along historic Anderson Road, The Anderson Paso stands on a property rooted in Paso Robles' winemaking heritage. The estate has long been a landmark of creativity and craftsmanship in California's Central Coast. Today, under the vision and direction of the team at Covelop, the castle has been reimagined as The Anderson Paso — a destination where history meets modern elegance. From its elevated hilltop views to its curated food, drink, and event experiences, this distinct venue invites guests to savor the very best of Paso Robles.

About the Role

The Events Coordinator is the operational heart of The Anderson Paso's event program. You pick up where the Sales Manager leaves off — once a contract is signed, you own the entire experience through event day: building detailed BEOs, coordinating vendors and staffing, managing logistics, and ensuring every event is executed flawlessly and on-brand. This is a detail-oriented, client-facing role that requires strong organizational skills, calm under pressure, and a genuine passion for hospitality.

Our Spaces

• The Study — Up to 12 seated | 500 sq ft | Intimate meetings, small dinners, wine experiences

• Anderson Hall — Up to 200 theater / 150 seated dining | Soaring ceilings, floor-to-ceiling windows, indoor-outdoor flow

• Hall Terrace — Up to 250 guests | Expansive outdoor wrap with mature olive trees and vineyard vistas

• East & West Rooftops — Up to 125 guests each | Panoramic wine country views, sunset events, cocktail receptions

What You'll Do

Event Operations & BEO Management

• Receive signed contracts from the Sales Manager and own the event from contract through completion

• Create and manage detailed Banquet Event Orders (BEOs) for every event

• Confirm menu selections and finalize event details with clients no later than 14 days prior to event date

• Conduct a full facility walkthrough and setup check 48 hours before each event

• Coordinate all vendor relationships including caterers, AV, florals, rentals, and entertainment

• Collect and file Certificates of Insurance (COIs) from all vendors and applicable clients

• Build and manage event-day staffing schedules in coordination with the venue and F&B team

Client Communication & File Management

• Maintain complete and organized client files from contract through post-event close

• Serve as the primary point of contact for clients from contract signing through event day

• Send timely communications for confirmations, logistics, and day-of details

• Conduct post-event debrief with clients and internal team; complete post-event reporting

Day-of Execution

• On-site presence required for all events — set up, execution, and breakdown

• Manage vendor arrivals, setup timelines, and event flow in real time

• Troubleshoot issues calmly and efficiently to ensure a seamless guest experience

• Coordinate with kitchen, bar, and floor staff to ensure smooth F&B execution

Additional Responsibilities

• Contribute to the development of operational systems and templates for events across the portfolio

• Participate in venue tours and client walkthroughs as needed

What We're Looking For

• 2+ years of event coordination or banquet operations experience, preferably in a venue, hotel, or hospitality setting

• Experience creating BEOs and managing vendor logistics

• Strong written and verbal communication skills — you're the face of the event to clients

• Highly organized with the ability to manage multiple events simultaneously

• Comfortable working evenings and weekends (event days are when you shine)

• Proficiency with event management or hospitality software a plus

• A calm, solutions-focused presence when things don't go according to plan

Compensation & Benefits

• Salary: $55,000 – $65,000 DOE

• Medical, Dental & Vision Insurance — 100% employer-paid for employee

• Health FSA and HSA options

• Dependent Care FSA

• 401(k) with up to 2% employer match after 6 months

• Competitive PTO

How to Apply

To apply, please submit your resume in .pdf format.