Courts Procurement Manager - Clerk of the Board and Procurement (Clerk of the Court and Comptroller)

Job Title

Courts Procurement Manager

Minimum Qualifications

Bachelor's degree. A minimum of five years of professional experience in a large, centralized purchasing operation serving multiple departments or agencies, including developing solicitations, evaluating vendor proposals, and negotiating and administering contracts, to include two years of progressively responsible supervisory experience in operations is required.

Recruitment Notes

This is advanced professional, administrative, and supervisory procurement work within the Procurement Management Division of the Clerk of the Board and Procurement Department at the Clerk of the Court and Comptroller (COCC). The Courts Procurement Manager directs the development, solicitation, award, and administration of contracts supporting Clerk operations, including consulting services, information technology, records management, court-related services, goods, and other services necessary to advance the Clerk's mission. The Courts Procurement Manager is responsible for supervising professional procurement staff, including Senior Contracts and Procurement Officers and other assigned personnel, engaged in the full range of procurement and contract administration activities. Responsibilities include planning and assigning work, reviewing staff work products, developing performance standards, evaluating staff performance, administering discipline as necessary, and managing staff workload to ensure timely and effective delivery of the Division's procurement obligations. The Courts Procurement Manager works in coordination with Clerk executives, department heads, and end-user staff to draft noncompetitive acquisition contracts such as Bid Waivers, Legacy, and Sole Source contracts; and develop solicitations such as Invitations to Bid, Requests for Proposals, Requests for Qualifications, and Requests for Information. Related responsibilities include establishing vendor requirements, developing contract-specific language, and structuring evaluation criteria appropriate to the scope of each solicitation. The Courts Procurement Manager must exercise considerable independent judgment and technical expertise to maintain the integrity of the Clerk's contracting processes, ensure accountability, preserve clear audit trails, and provide sound justification for evaluation and selection determinations. General supervision is received from the Assistant Director, who reviews work through personal conferences, written reports, and periodic performance review, in furtherance of the professional management of the Clerk's procurement and contracting activities. PREFERRED QUALIFICATIONS Professional Certification issued by the Institute for Supply Management (ISM) or the Universal Public Procurement Certification Council (UPPCC) is highly preferred.

Essential Duties And Responsibilities

Plan, assign, direct, and evaluate the work of Senior and non-Senior Contracts and Procurement Officers and supporting procurement staff, such as draft solicitations, contract documents, and award recommendation memoranda, for accuracy, completeness, and compliance with applicable procurement standards, and provide clear, substantive feedback prior to advancement or execution. Establish performance expectations and unit standards and ensure work products, timelines, and procedural steps are executed consistently and in proper sequence. Review and approve leave, overtime, and work schedule adjustments; ensure adequate staff coverage for critical procurement operations. Conduct preliminary discussions with departmental officials to plan and prioritize projects. Provide assistance to competitive solicitation evaluation committees on technical, procurement, and procedural matters. Provide oversight of contract negotiation meetings. Assist in the negotiation of complex contracts to obtain certain adjustments or refinements related to terms and conditions and the cost of deliverables, as necessary. Review and draft award recommendation memorandums.

Knowledge, Skills, And Abilities

Knowledge of the Clerk's Procurement Administrative Policy and Internal Procedures. Knowledge of supervisory principles, practices, and personnel administration. Ability to plan, assign, direct, and evaluate the work of professional and technical procurement staff. Ability to identify staff development needs and recommend training and certification opportunities appropriate to each staff member's role and career trajectory. Ability to deliver performance feedback constructively and maintain professional composure when addressing disagreements and difficult personnel situations. Ability to foster a positive, collaborative, and respectful team environment and to model professional communication and conduct. Ability to distribute workload equitably among staff based on staff capacity, skill level, and unit priorities, and rebalance assignments as workload or staffing conditions change. Ability to review complex procurement work products and articulate clear, timely, and constructive feedback, both verbally and in writing. Knowledge of performance management processes, including performance evaluation, progressive discipline, and Performance Improvement Plans. Extensive knowledge of large-scale procurement methods, practices, and procedures. Thorough knowledge of the principles of business and public administration. Considerable knowledge of contract negotiation strategies and techniques. Considerable knowledge of documentation requirements pertaining to contracting processes. Considerable knowledge of public relations principles and techniques. Extensive knowledge and ability to develop and evaluate Requests for Information, Invitations to Bid, Requests for Proposals, and Requests for Qualifications. Ability to determine if an Invitation to Bid or a Request for Proposals is an appropriate procurement method and make recommendations for alternate procurement methods as necessary. Ability to gather, analyze, interpret, summarize, and present complex data in a logical format. Ability to express ideas and information clearly, concisely, verbally, and in writing, to groups and individuals. Ability to establish and maintain effective working relationships with a variety of public and private officials. Ability to effectively participate in the negotiation of complex contracts.

Work Environment And Physical Requirements

Work is performed primarily in an office environment and involves extended periods of sitting and working at a computer. May involve light lifting of up to 20 pounds. Attendance at bid openings, pre-bid conferences, and proposal evaluation meetings is required, and the position may involve travel to County facilities and vendor site visits. Because of solicitation schedules, evaluation and award timelines, and contract expiration dates, this position requires flexibility in work hours and may require work beyond the normal business day, including evenings and occasional weekends, to meet established deadlines.