Assistant Events Coordinator

Assistant Events CoordinatorThe Assistant Events Coordinator supports the Events Coordinator in all aspects of the job, including acting as a point of contact for the scheduling, planning, organization, and management of events that take place on the Benedictine College campus. Functions as a college representative to internal and external groups who utilize any college facility for an event. Assists in chairing the Event Management Committee to ensure college facilities are properly set-up and equipped for each event, the event is staffed accordingly, and monitors the logistics of these events.The Assistant Events Coordinator should have a love for special events, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external customers. Must have excellent communication skills, attention to aesthetic detail, understanding of Benedictine hospitality, be able to multitask, think creatively, think on their feet, and troubleshoot problems.The Assistant Events Coordinator must have the ability to visualize an event from start to finish including the steps that need to be taken to successfully accomplish the event. Must be able to anticipate event needs, discern work priorities, and meet deadlines with little supervision. Responsible for coordinating the requests of internal and external groups utilizing College facilities including being physically present on campus before, during, and after events.Essential FunctionsEvent PlanningEvent Set-upEvent Management / Follow-upBilling / Budget ManagementAdministrative TasksPosition QualificationsAccountability - Accountability looks at the extent to which an individual is willing to accept responsibility.Accurate - Accuracy looks at the extent to which an individual's work is correct and error free within company policies and guidelinesCustomer Oriented - Customer orientation implies a desire to serve both external and internal clients by focusing effort on meeting the client's needs, understanding their concerns, and seeking to build trust.Detail Oriented - Detail orientation looks at the ability of the individual to pay meticulous attention to all aspects of a situation or task, no matter how small or seemingly unimportant. This competency asks the question "How well do you?"Organized - Organizational skills looks at the ability of the individual to be structured and methodical in working skills. This competency asks the question "Is your working style neat and disciplined?"Time Management - Time management skills looks at the ability of the individual to effectively utilize available time for the completion of necessary job tasks.Working Under Pressure - Working under pressure looks at the ability of the individual to maintain composure when exposed to stress.EducationCollege degree preferred, with an emphasis in public relations, marketing, management, or event coordination. High school diploma required.Computer SkillsMust be proficient using the computer including Microsoft Office and possess the aptitude to learn new computer software programs.Physical DemandsPhysical AbilitiesStand FWalk FSit FHandling / Fingering FReach Outward OReach Above Shoulder OClimb OCrawl OSquat or Kneel OBend OPush / Pull12 lbs or less F13-25 lbs O26-40 lbs O41-100 lbs OLift /Carry10 lbs or less F11-20 lbs F21-50 lbs O51-100 lbs OOver 100 lbs NN (Not Applicable) Activity is not applicable to this occupation.O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)EOE