Regional Operations & Subcontractor Coordinator

$70k - $80k

Full-time

Winter Services Inc

POSITION SUMMARY
The Regional Operations & Subcontractor Coordinator is responsible for planning, coordinating, and monitoring commercial landscape and snow and ice operations for the GroundMasters National Division within an assigned region.
This position works closely with Account Managers, subcontractors, customers, vendors, and internal teams to ensure services are properly staffed, scheduled, performed, documented, and billed according to customer expectations, contractual requirements, company standards, and budgetary guidelines.
The Coordinator is responsible for building and maintaining a qualified subcontractor network, regional preseason and postseason readiness, service quality, storm response, compliance, billing support, and resolution of operational issues. This position requires strong organization, communication, problem-solving, negotiation and relationship-building skills, as well as flexibility during peak seasons and active weather events.
KEY DUTIES & RESPONSIBILITIES
Regional Operations
Coordinate day-to-day landscape and snow/ice operations for assigned properties and service areas.
Ensure adequate subcontractor coverage, staffing, equipment, and resources to meet customer requirements.
Monitor service completion, quality, budgets, and compliance with scopes of work.
Identify and resolve service issues, coverage gaps, customer concerns, and safety risks; Escalate issues when appropriate.
Maintain accurate property, service, subcontractor, and operational information.
Establish and follow procedures that support quality, efficiency, safety, and consistent service delivery.
Subcontractor Management
Prospect, cold call, qualify, negotiate with, and develop relationships with new and existing subcontractor partners.
Coordinate subcontractor agreements, site assignments, scopes of work, pricing, equipment rates, and required documentation.
Build and maintain a reliable regional subcontractor network and proactively identify coverage needs.
Monitor subcontractor performance and address quality, responsiveness, service, and compliance issues.
Maintain complete subcontractor files, including agreements, W-9s, Certificates of Insurance, licenses, and other required documentation.
Conduct regular compliance audits and ensure all required documentation is current before work is performed.
Snow & Ice Operations
Monitor weather and coordinate preseason storm readiness, including staffing, equipment, materials, routes, and property requirements.
During snow and ice events, monitor service execution and maintain communication with subcontractors and internal teams.
Track service completion, timing, equipment, materials, photos, and other required documentation.
Resolve or escalate missed services, uncovered properties, equipment/staffing issues, and other storm-related concerns.
Coordinate and monitor snow removal, hauling, salting, deicing, and other winter services as required.
Conduct post-storm reviews and follow up on service documentation, discrepancies, and subcontractor performance.
Landscape Operations & Customer Support
Coordinate and monitor recurring commercial landscape services and seasonal activities.
Partner with Account Managers to understand customer scopes, expectations, service levels, and property-specific requirements.
Assist with customer escalations, service recovery, inspections, and quality control.
Identify opportunities for enhancements, additional services, and other customer needs.
Identify and promptly communicate safety concerns, property damage, or other conditions affecting service or customer satisfaction.
Billing, Technology & Administration
Review service documentation and subcontractor invoices for accuracy and compliance with contracted rates and approved work.
Assist with billing reconciliation, pay questions, discrepancies, change orders, and additional services.
Support Sitefotos and other operational systems, including setup, training, service documentation, and troubleshooting.
Assist with preseason audits of subcontractor rates, equipment, agreements, assignments, and compliance.
Maintain accurate files, site maps, reports, and operational records.
Perform other administrative and special projects as assigned.
QUALIFICATIONS
Required
Knowledge of commercial landscape and/or snow and ice management.
Experience working with subcontractors, vendors, service partners, or customers.
Excellent organizational, communication, and problem-solving skills.
Ability to manage multiple priorities and adapt to a fast-paced, changing environment.
Strong relationship-building, negotiation, and cold-calling skills.
Strong attention to detail and accountability.
Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
Ability and willingness to work evenings, weekends, holidays, and extended hours during peak seasons and active weather events as needed.
Discretion and trustworthiness when handling confidential information.
Preferred
Bachelor's degree or equivalent combination of education and relevant experience.
Experience in commercial landscape, snow and ice management, property services, facilities management, or a related industry.
Experience with field-service, GPS/photo documentation, CRM, or operational management software.
Experience with subcontractor billing, invoice reconciliation, or service auditing.
Knowledge of landscape enhancement sales and processes.
CORE COMPETENCIES
Operational coordination and leadership
Subcontractor and relationship management
Communication and negotiation
Problem-solving and decision-making
Organization and time management
Customer service
Attention to detail
Accountability
Adaptability
Technology proficiency
PHYSICAL DEMANDS & WORKING CONDITIONS
Extended periods of computer and telephone use.
Availability for nights, weekends, holidays, and overnight hours during significant weather events as needed.
Occasional travel to offices, customer properties, subcontractor locations, or other work sites.
Occasional outdoor site visits and exposure to varying weather conditions.
Occasional lifting of objects weighing up to 50 pounds.
Occasional stoop, kneel, crouch, reach, or grasp activities associated with property checks.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
EQUAL EMPLOYMENT OPPORTUNITY
Winter Services is an equal opportunity employer that takes pride in creating a diverse and inclusive workplace. The company complies with all applicable federal, state, and local fair employment practices law. Winter Services strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of age, race, religion, color, creed, disability, familial status, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), sexual orientation, gender, gender expression, gender identity, genetic information, marital status, national origin, ancestry, veteran or military status, or any other characteristic protected by federal, state, or local law.

Apply

Vacancy posted 1 day ago

Similar jobs that could be interesting for youBased on the Regional Operations & Subcontractor Coordinator in Milwaukee, WI vacancy

Regional Sales Manager
The Regional Sales Manager (RSM) is responsible for the execution of all client sales for... ...to work with Regional Director, Operations Manager, and other WSI companies. # Ensure... ...Operations Manager and Regional Team to find subcontractors for their assigned region. # Would...
For subcontractor
Temporary work
Local area
Flexible hours
Groundmasters Family of Companies
Milwaukee, WI
1 day ago
Operations Manager
...A Day in the Life of an Operations Manager At First Onsite, no two days are ever the... ...expectations in alignment with branch and regional objectives. Your influence ensures... ...documentation Oversee contracts, change orders, subcontractors, and project financials Monitor...
For subcontractor
Weekend work
First Onsite
Milwaukee, WI
1 day ago
Director of Operations
$200k
...Director of Operations Heavy Civil Construction | Southeastern Wisconsin A well-... ...relationships with customers, employees, subcontractors, vendors, industry partners, and... ...growing a construction company, division, regional operation, or operating group. Strong...
For subcontractor
For contractors
Local area
Relocation
Relocation package
Solid Rock Recruiting LLC
Milwaukee, WI
5 days ago
Regional Operations Manager
...Job Description Job Description Job Description Template Job Title: Regional Operations Manager Department: Operations Direct Reports: Y Salary or Hourly: Salary Responsibilities: · Oversees the daily operations of delivery teams,...
Suggested
Hourly pay
Work at office
Lauber Business Partners
West Allis, WI
9 days ago
Project Manager - Commercial Construction
$120k - $160k
...large-scale developments throughout the region.ResponsibilitiesLead commercial... ...closeoutManage project budgets, schedules, subcontractors, and contract administrationCoordinate... ...owners, architects, engineers, and field operations teamsReview and manage RFIs, submittals...
For subcontractor
Contract work
For contractors
Work at office
CyberCoders
Milwaukee, WI
4 days ago
Mechanical Project Manager
...Mechanical Project ManagerA regionally recognized mechanical construction and facilities... ...oversight, scheduling expertise, and coordination with internal engineering and fabrication... ...detailed project schedulesOversee subcontractor and vendor coordinationManage submittals...
For subcontractor
For contractors
gpac
Milwaukee, WI
3 days ago
Commissioning Manager
...Key Responsibilities Lead and coordinate teams of Field Service Engineers, Technicians, and subcontractors performing installation and... ...projects throughout the Americas region. Establish, maintain, and... ...improvement initiatives by leveraging operational feedback and project lessons...
For subcontractor
For contractors
The Green Recruitment Company
Milwaukee, WI
2 days ago
Account Executive
...Executive to join our Public Sector Central Region team. This position will be based in... ...concerns and, working closely with the operations team, translate those into feasible,... ...require that covered prime contractors and subcontractors take affirmative action to employ and...
For subcontractor
Contract work
For contractors
Work at office
Local area
Remote work
Night shift
Energy Systems Group
Milwaukee, WI
5 days ago
People Operations Coordinator
...will ripple far beyond the workplace - creating lasting change for people and the planet.What You Will Contribute:The People Operations Coordinator provides administrative and operational support across the employee lifecycle, ensuring HR processes are executed...
Full time
Temporary work
Work at office
Local area
Flexible hours
Badger Meter
Milwaukee, WI
2 days ago
Project Manager - Multifamily
$100k - $150k
...multifamily, commercial, and mixed-use developments throughout the region. Known for their collaborative culture and commitment to... ...schedules, ensuring timely delivery within budget. ~Coordinate with subcontractors, suppliers, and stakeholders to ensure smooth project...
For subcontractor
For contractors
Local area
Michael Page
Milwaukee, WI
2 days ago
Project Engineer
...reputation for delivering high-quality work across some of the region's most meaningful projects. From corporate offices and... ...Managing submittals, RFIs, and project documentation Coordinating with subcontractors, owners, and field teams Supporting scheduling and...
For subcontractor
For contractors
Local area
Jobot
Elm Grove, WI
5 days ago
Family Nurse Practitioner
...Froedtert & the Medical College of Wisconsin regional health network is a partnership between... ..., and education. Our health network operates eastern Wisconsin's only academic... ...diverse workforce. As a federal contractor/subcontractor, we take affirmative action in...
For subcontractor
Part time
For contractors
Froedtert & MCW Workforce Health
Milwaukee, WI
3 days ago
Commercial Construction Estimator
...diverse commercial projects throughout the region. What you'll be doing: Prepare... ...of work Solicite and evaluate subcontractor and supplier bids Work closely with... ...project handoffs from preconstruction into operations What they're looking for: Commercial...
For subcontractor
For contractors
Local area
GPAC
Milwaukee, WI
1 day ago
Regional Quality Manager - Michels Power, Inc.
$5,000 per month
Regional Quality ManagerLocation: Various | Full-time | Travel RequiredStrengthening our nation’s power grid isn’t easy, but reliable... ...Quality Manager, your key responsibilities will be in assisting operations with implementation and compliance of existing Quality...
Full time
Temporary work
For contractors
Work at office
Work from home
Michels Corporation
Milwaukee, WI
1 day ago
People Operations Associate
$22.19 - $30.77 per hour
...March 2026) Day to Day The ideal HR Operations Associate is self-directed, detail-... ...through the HR management system. The right coordinator cares about employees, is attentive to their... ...RSUs), a Paid Time Off policy, and many region-specific benefits. Compensation may also...
Hourly pay
Work experience placement
Local area
Remote work
Indeed
Milwaukee, WI
1 day ago
Operations Coordinator
$28 - $43 per hour
...Operations CoordinatorWork Your Magic with us! Start your next chapter and join MilliporeSigma.Ready to explore, break barriers, and... ...must be eligible to work in the US.Your Role:The Operations Coordinator at Milwaukee, WI site supports the shipment and/or packaging...
Monday to Friday
Shift work
EMD Group
Milwaukee, WI
2 days ago
Senior Regional Safety Manager
Senior Regional Safety ManagerPay from $150,000 to $200,000 per yearCorporate Headquarters12575 Uline Drive, Pleasant Prairie, WI 53158Safety sets the standard at Uline. From the work environment to comprehensive training and procedures, we invest in our people by making...
Full time
Uline Shipping Supplies
Milwaukee, WI
4 days ago
Project Manager
...contracts, and procurement activities Coordinate with field leadership, subcontractors, and project stakeholders... ...with company safety, quality, and operational standards Mentor and support project... ...Wisconsin and the surrounding region Collaborative culture with long-...
For subcontractor
Contract work
For contractors
Work at office
Local area
gpac
Milwaukee, WI
1 day ago
Preconstruction Manager
$110k - $140k
...most respected construction firms in the region, our work has been considered best in... ...to large-scale ground-up construction, operating in a variety of markets including Commercial... ...review of takeoff summaries. Leads subcontractor and supplier solicitation. Recommends...
For subcontractor
For contractors
Local area
Jobot
West Allis, WI
2 days ago
Regional Clinical Director
...Oconomowoc, West Allis and Brown Deer WI. The Regional Clinical Director is responsible for overseeing and coordinating clinical services within designated regions... ...with clinical leaders, direct-care staff, operations leaders, and community providers to ensure...
Temporary work
Rogers Behavioral Health
Brown Deer, WI
2 days ago
Energy Solutions Development Engineer & Inflation Reduction Act Program Manager
$112.1k - $168.4k
...Solutions Development Engineer operates as a subject matter expert... ...works with national and region teams during the entire sales... ...responsible for leading and coordinating all activities required to secure... ...among JCI, customers, subcontractors, and program administrators...
For subcontractor
Full time
Contract work
For contractors
Work experience placement
Work at office
Local area
Johnson Controls
Milwaukee, WI
2 days ago
Locum Nurse Practitioner (NP) - Family Practice in Milwaukee Region, WI
...Nurse Practitioner | Family Practice Location: Milwaukee Region, WI Employer: All Medical Personnel Pay: Competitive... ...physicians, specialists, and other healthcare professionals to ensure coordinated and comprehensive care. Maintain accurate and up-to-date...
Weekly pay
Full time
Contract work
Temporary work
Locum
Immediate start
All Medical Personnel
Milwaukee, WI
1 day ago
Project Manager II
...point of contact for clients, subcontractors, suppliers, and internal... ...company has completed some of the region's most recognizable projects... ...project deliverables. Coordinate with field teams,... ...Partner with estimating and operations teams to support successful...
For subcontractor
Contract work
Konik
Milwaukee, WI
4 days ago
Project Superintendent
...quality standards. You will act as the primary on-site leader, coordinating subcontractors, suppliers, and field staff to achieve project objectives.... ...environment. With headquarters in Rosemont, IL, and regional offices in Auburn, AL, Madison, WI, Nashville, TN, and Phoenix...
For subcontractor
For contractors
Work at office
Local area
McShane Construction Company
Milwaukee, WI
3 days ago
Senior Preconstruction Manager
...phase.Work closely with clients, architects, engineers, and subcontractors to develop project scopes, plans, and budgets.Identify and evaluate... ...Manufacturing. This position would be located in one of our regional offices in Janesville, Madison, or Milwaukee Wisconsin and...
For subcontractor
Contract work
J.P.Cullen
Milwaukee, WI
3 days ago
Physician - Internal Medicine
...Froedtert & the Medical College of Wisconsin regional health network is a partnership between... ...education. Our health network operates eastern Wisconsin's only academic... ...diverse workforce. As a federal contractor/subcontractor, we take affirmative action in...
For subcontractor
Full time
Temporary work
For contractors
H1b
Visa sponsorship
Relocation package
Froedtert Pleasant Prairie Hospital
Milwaukee, WI
2 days ago
Travel Nurse RN - Medical-Surgical - $1,867 to $2,074 per week in Milwaukee Region, WI
$1,867 - $2,074 per week
...Registered Nurse (RN) | Medical-Surgical Location: Milwaukee Region, WI Agency: All Medical Personnel Pay: $1,867 to $2,074 per week Contract Duration: 13 Weeks Start Date: ASAP About the Position Specialty: RN-Medical Surgical Travel...
Weekly pay
Full time
Contract work
Locum
Immediate start
All Medical Personnel
Milwaukee, WI
1 day ago
HVAC Project Engineer
$56.8k - $101.57k
...project planning, scope definition, coordination, and analysis after an initial... ...estimators, project managers, engineers, subcontractors, clients, and operations leaders to help ensure projects are... ...benefits may vary depending on the region, business alignment, union...
For subcontractor
Hourly pay
For contractors
Work experience placement
Local area
Work from home
Trane Technologies plc
Milwaukee, WI
1 day ago
QA/QC Technician
...contractor. With headquarters in Wisconsin and regional offices in the states of Colorado,... ...performed correctly and documented. Coordinate the activities of third-party... ...with project managers, superintendents, subcontractors, and clients to resolve quality-related...
For subcontractor
Temporary work
For contractors
Work experience placement
Work at office
Local area
Hooper
Milwaukee, WI
3 days ago
Substation Project Manager
...product of our core values and operating principles which unite our... ..., directing, and coordinating the construction and associated... ...representative, IBEW union members and subcontractors- Continuously exercise... ...facilitate timely billing- Regional travel with overnight stays...
For subcontractor
Contract work
Temporary work
Flexible hours
Night shift
M. J. Electric, LLC
Milwaukee, WI
5 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Regional Operations & Subcontractor Coordinator. Be the first to apply!