Senior Executive Assistant

Senior Executive Assistant

We are looking for a Senior Executive Assistant to support the Chief Research and Innovation Officer NORAM and their Leadership Team. Our perfect candidate is proactive, extremely organized, thrives in a fast-paced environment, independently problem solves while under pressure, anticipates the needs of company leaders, and has a "get it done" attitude. The Senior Executive Assistant will manage a wide range of advanced administrative and executive support related tasks, will be able to work independently within guidelines, and will make independent decisions regarding planning, organizing, and scheduling work. The ability to interact with senior leaders (at all levels in the region and globally) in a fast-paced environment, while remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Excellent written and verbal communication skills, strong decision-making ability, and attention to detail are equally important.

This position is hybrid and can be based in either Louisville, CO or White Plains, NY.

Responsibilities:

• Provide executive assistance to the Chief Research and Innovation Officer NORAM and their leadership team, including extensive internal and external calendaring, business travel, large-scale meetings, expenses, and special projects.
• Manage the OneBuy procurement system for purchase orders related to the needs of the Sr R&I Leadership team, including creating POs, managing associated vendor payments and any other related issues.
• Manage demanding calendaring requests across time zones with limited oversight and including calendars of senior executives across multiple locations.
• Coordinate and oversee events, including internal team events, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests.
• Coordinate complex travel and expense reporting using Concur, including the submission of expense reports after each trip or special event.
• Contribute to PowerPoint presentations as needed for key meetings such as Town Halls.
• Maintain high standards of confidentiality and information security when given access to sensitive information.
• Support team to coordinate budget preparation, and to monitor department budget spending status, if requested.
• Specific R&I administrative duties are expected to be completed with minimal supervision, including, but not limited to, department mail, vendor setup and purchase order management, management of office supplies and space, and management of team files in OneDrive or Teams.
• Additional projects will be assigned as needed.
• Contribute to the excellent reputation of the company and the Research & Innovation team through professional, friendly and respectful interactions with all internal and external stakeholders.

The salary range for this position is $80,000 $95,000USD. The exact salary offered will depend on several factors, including the candidate's relevant experience, geographic location, internal equity, and market conditions. Danone North America additionally offers a performance-based bonus and has a strong benefits package including Medical, Dental, Vision, Prescription Drug Coverage, 401k Plan, Wellness Program, Life Insurance, Tuition Reimbursement, Flexible Time Off, and Paid Parental Bonding Leave, among other benefit plan options. To give our employees flexibility, Danone is a hybrid work environment.

This role is considered a "hybrid" position that allows for flexible work, meaning it is a role where collaboration with key stakeholders in Danone Hubs occurs. While you may have the option to work from home on a schedule as agreed to with your supervisor, you are also expected to regularly report to your assigned office location at least 3 days per week.

About You

You will have an associate degree, preferred, and minimum 7 years relevant experience.

You will have the ability to manage a high volume of work, competing priorities, multi-task, and be resourceful in finding answers with little information.

Excellent emotional intelligence and communication skills with the ability to interact & collaborate effectively with others.

Big Picture thinking to anticipate and detect problems and opportunities related to the people and teams being supported.

Speed and decisiveness to make the right moves in high-pressure situations.

Experience in supporting multiple senior leaders simultaneously. Experience and comfort working with executives is critical.

Excellent communicator, both written and verbal, and confidence to share communications on behalf of the Research & Innovation leadership.

Experience using Microsoft Teams is a plus. The ability to adapt to new collaboration and digital technology is a must.

You will have strong skills using Microsoft Word, Excel, Powerpoint, Outlook, CoPilot AI and/or other AI tools, and Power BI

You will have knowledge of SAP, Concur and OneBuy as a plus.

About Us, We Offer and What's Next

Life at Danone With approximately 5,000 employees and 13 production locations across the U.S., our vibrant culture and endless growth opportunities are just a couple of the reasons our employees call themselves "Proud Danoners."

Our Brands When you join us, you'll work with some of the best-known food and beverage brands in the world, including Activia, DanActive, Danimals, Dannon, evian, Follow Your Heart, Happy Family Organics, International Delight, Light + Fit, Nutricia , Oikos, Silk, So Delicious Dairy Free, ST?K Cold Brew Coffee , Too Good & Co, and YoCrunch.

Our Purpose We're committed to making a positive impact on our world. Rooted in our mission to bring health through food to as many people as possible, we're proud to be the world's largest B Corp.

Our Benefits Our commitment to making the world healthier starts with our employees.

• Physical Wellbeing: We pay for the majority of your medical benefits which include medical, dental and vision with our competitive 80%/20% cost-sharing model.
• Mental Wellbeing: Danoners receive fitness discounts, unlimited flexible time off and hybrid work schedules. We also have a range of programs that support mental health and substance abuse.
• Financial Support: We offer a performance-based bonus, a 401(k) plan, tuition reimbursement, employee discount programs and voluntary perks.
• Family Care: We offer caretaker benefits, 18 weeks of parental bonding, fertility, surrogacy, adoption benefits and pet insurance.

Equal Opportunity Employer Danone North America is proud to be an Equal Opportunity employer. It is our policy to give equal employment opportunities to all qualified persons without regard to legally protected characteristics, or any other consideration made unlawful by applicable federal, state/provincial and/or local law.