Marketing and Sales Coordinator

Job Description

Job Description

Marketing and Sales Coordinator

Compensation: $26-$31/hour Depending on Experience

Full-Time | Monday-Friday | 7:00 AM-4:00 PM

Location: Portland, OR

Join a Growing HVAC Company Where Your Organization & Creativity Matter

Jacobs Heating and Air Conditioning is hiring a Marketing and Sales Coordinator to help support both our customer sales process and marketing initiatives.

This role is ideal for someone who enjoys balancing communication, organization, customer interaction, and creative projects. One part of your day may involve coordinating appointments and following up with customers, while another may involve helping with social media content, marketing campaigns, or community events.

If you like variety, enjoy staying busy, and want a role where you can make a visible impact on company growth, this is a strong opportunity.

What Makes This Opportunity Different

• You'll support both operations and marketing instead of being stuck in one repetitive task
• You'll work closely with leadership, sales staff, and field teams
• You'll help improve customer experience and internal processes
• Your ideas and organizational skills can directly impact company growth

Benefits & Perks

• Medical and dental coverage
• 401(k) with company contribution after 1 year
• Paid holidays and PTO
• Consistent full-time schedule
• Growth opportunities within the company
• Collaborative team environment
• Long-standing company with strong local reputation

Day-to-Day Responsibilities

• Coordinate sales appointments and calendars
• Follow up with customer leads and estimates
• Maintain customer records and sales tracking systems
• Support communication between customers and sales staff
• Assist with social media scheduling and content coordination
• Help create marketing content including photos, graphics, and written posts
• Coordinate with marketing vendors and partners
• Assist with online reputation management and review follow-up
• Help organize sponsorships, trade shows, and community involvement
• Support reporting, dashboards, and workflow organization
• Assist with process improvements and operational support

What You Bring

• Strong written and verbal communication skills
• High attention to detail and organization
• Ability to manage multiple priorities effectively
• Positive and professional customer interaction skills
• Strong follow-through and accountability
• Ability to adapt in a fast-paced environment
• Experience in customer service, coordination, administration, or marketing support
• Confidence learning software systems and new processes

Nice to Have (But Not Required)

• Experience in HVAC, construction, or home services
• ServiceTitan experience
• Canva, social media, or digital marketing experience
• Sales coordination or scheduling experience
• Experience supporting a growing business environment

The Bottom Line

We're looking for someone dependable, proactive, and organized who enjoys both people and process. This role plays a major part in helping customers have a positive experience while supporting the company's continued growth.

Apply Now

Bring the organization, communication, and initiative-we'll provide the opportunity to grow with us.