Associate Project Manger

Job Description

Job Description

 

We are seeking a highly organized and detail-oriented Assistant Project Manager to support a Senior Project Manager and multiple Project Managers.

This role is critical to ensuring program consistency, operational efficiency, and communication flow across a portfolio of concurrent buildout of office construction projects. The Assistant Project Manager will act as the central hub for coordination, reporting, documentation, and process adherence, enabling the project team to execute effectively and align with broader business objectives.

The ideal candidate thrives in a fast-paced, multi-project environment and brings strong administrative, analytical, and communication skills to support program-level execution.

Key Responsibilities:

Assistant Project Manager & Administration

• Maintain centralized program documentation, including schedules, budgets, reports, and governance materials
• Assist in the development and enforcement of standardized program processes, templates, and tools
• Coordinate program-level meetings, including agendas, minutes, and action item tracking

Project Support

• Provide administrative and coordination support to Project Managers across multiple active job sites
• Track project milestones, deliverables, and key deadlines across the portfolio
• Assist with project setup, closeout documentation, and compliance tracking
• Monitor and follow up on task assignments to ensure timely completion

Reporting & Data Management

• Compile and distribute regular program reports on schedule, budget, risks, and overall performance
• Maintain dashboards and tracking tools for KPIs, project status, and portfolio health
• Ensure data accuracy and consistency across all reporting platforms
• Support preparation of executive-level presentations and updates

Financial & Budget Tracking

• Assist in tracking program budgets, commitments, and expenditures across projects Support invoice processing, purchase orders, and financial documentation
• Coordinate with finance teams to ensure alignment on capital allocation and reporting

Vendor & Stakeholder Coordination

• Coordinate communication with vendors, consultants, and internal stakeholders
• Maintain vendor documentation, contracts, and compliance records
• Support vendor onboarding and performance tracking processes

Risk, Issue & Change Tracking

• Maintain logs for program-level risks, issues, and change requests
• Track mitigation actions and escalate concerns to the Senior Project Manager as needed
• Support change management documentation and communication efforts

Process Improvement & Governance

• Assist in implementing and maintaining program governance frameworks
• Identify opportunities to improve workflows, reporting, and coordination efficiency
• Ensure adherence to established standards for scheduling, budgeting, and documentation

Qualifications:

Education & Experience

• Bachelor's degree in Construction Management, Business, Real Estate, or related field preferred
• 2–5 years of experience in project coordination, construction administration, or program support
• Experience supporting commercial real estate and office construction projects strongly preferred

Skills & Competencies

• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities across a portfolio of projects
• Proficiency in project management and reporting tools (e.g., Microsoft Project, Excel, Smartsheet, Procore, or similar)
• Excellent written and verbal communication skills
• Strong analytical and problem-solving abilities
• Ability to work both independently and collaboratively in a team environment
• High level of professionalism and customer service orientation

 

This position is 100% in-office . The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

Why Lincoln?  

At LPC you will be supported by a national firm where an entrepreneurial mindset is encouraged. You will be encouraged to explore your potential through training programs, mentorship, exciting work, fast-paced assignments, and an environment of constant learning and dedication to results. Our benefits package includes medical, dental, and vision insurance, 401(k), and paid time off. 

About Lincoln Property Company

Lincoln Property Company ("Lincoln") is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, sports and entertainment, and mixed-use properties, throughout the United States, the United Kingdom, and Europe. Lincoln's combined management and leasing portfolio on behalf of institutional clients includes more than 720 million square feet of commercial space. For more information, visit:

 

Benefits: 

Lincoln Property Company offers eligible employees a comprehensive benefits package that may include:

• Medical insurance
• Dental insurance
• Vision insurance
• Company-Paid Life insurance
• Company-Paid Long Term Disability
• Accidental Death & Dismemberment (AD&D) coverage
• 401(k) retirement savings plan, Traditional and Roth, with applicable eligibility requirements
• Flexible Time Off (FTO) or vacation benefits, depending on position classification
• Paid sick leave and other legally required leave programs
• Employee assistance and wellness programs where available
• Company-paid holidays
• Additional voluntary benefit offerings that may vary by location and position

Benefit eligibility, coverage levels, waiting periods, and plan provisions are governed by the applicable plan documents and Company policies and may be modified from time to time at the Company's discretion.

 

Healthcare Benefits Notice: Eligible employees may participate in Company-sponsored medical, dental, and vision benefit plans. Additional details regarding available healthcare benefits will be provided during the hiring process and upon employment eligibility.

 

Equal Employment Opportunity - Lincoln Property Company is an Equal Opportunity Employer. Employment decisions are based on merit, qualifications, and business needs. Lincoln does not discriminate against applicants or employees on the basis of race, color, religion, creed, sex, gender, pregnancy, childbirth or related medical conditions, sexual orientation, gender identity or expression, national origin, ancestry, citizenship status, age, disability, genetic information, marital status, military or veteran status, reproductive health decision-making, or any other status protected by federal, state, or local law. Applicants and employees may raise concerns regarding discrimination, harassment, accommodation, or retaliation without fear of reprisal.

 

Compensation - Lincoln Property Company is committed to pay transparency and equitable compensation practices. The salary or hourly pay range for this position has been established based on market data, job responsibilities, internal equity, geographic location, experience, education, certifications, and other job-related factors. Actual compensation may vary within the posted range based on these considerations. Certain positions may also be eligible for discretionary bonuses, incentives, commissions, or other forms of compensation where applicable.

 

Reasonable Accommodation : Lincoln Property Company is committed to providing reasonable accommodations for qualified individuals with disabilities throughout the application, interview, and employment process. If you require an accommodation to participate in the job application or interview process, or to perform the essential functions of a role, please contact Human Resources at View email address on us.fitly.work. Requests for accommodation will be treated confidentially to the extent permitted by law.

 

Work Authorization/ E-Verify - Lincoln Property Company participates in E-Verify. All offers of employment are contingent upon the candidate providing valid authorization to work in the United States. Lincoln Property Company does not sponsor employment visas, including H-1B, for this position at this time.

 

Background Check - Employment offers are contingent upon the successful completion of a background investigation, which may include verification of prior employment, education, criminal history, and other checks as permitted by applicable federal, state, and local law. The nature and scope of background checks may vary by role and location. Certain roles may require additional screening based on duties (driving history (MVR), financial background check, etc.)

Health and Safety - Lincoln Property Company is committed to maintaining a safe and healthy work environment in compliance with all applicable federal, state, and local occupational health and safety regulations, including OSHA requirements. Certain roles may have specific health, safety, or physical requirements that will be communicated during the hiring process. Employees may be required to wear personal protective equipment (PPE) or comply with site-specific safety protocols depending on the nature of their assignment.

 

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.