DSE Summer Individualized Education Plan (IEP) Assistant

DSE Summer Individualized Education Plan (IEP) Assistant

Under the direction of the Coordinator, Department of Academics Budgets, the DSE Summer Individualized Education Plan (IEP) Assistant provides high-volume administrative and financial support during the summer months (JuneSeptember). This temporary role is responsible for the intake, validation, processing, and submission of employee timesheets and salary vouchers.

The position supports compliance, bi-weekly payroll processing, and internal standards by ensuring all timesheets and vouchers are accurate, complete, and submitted in a timely manner. The role operates in a deadline-driven, and compliance-focused environment.

Initial training, periodic check-ins, and certain assigned tasks may require in-person work in an office setting; however, there is potential for remote work.

Minimum Qualifications:

• A minimum of a high school diploma or GED equivalent may be required.

Preferred Qualifications:

• Experience with Microsoft Teams
• Experience with Google Suite applications
• Strong interpersonal skills for interacting with staff
• Strong organizational skills and attention to detail in managing a high volume of timesheets and preparing financial data for payroll review and processing.
• Detail-oriented with the ability to manage structured datasets and maintain accuracy within a high-volume workflow environment.

Essential Position Responsibilities:

• Manage the intake, review, and tracking of employee timesheets using a centralized e-mailbox and organizational tools.
• Validate all timesheets against the developed criteria and compliance measures
• Communicate with staff regarding corrections and ensure timely submission to meet bi-weekly payroll deadlines.
• Track submission timelines and ensure adherence to payroll deadlines
• Consolidate timesheet details by utilizing Excel query functions
• Collaborate with the Office of Human Resources to verify and apply correct employee per diem rates.
• Prepare and submit bi-weekly salary vouchers in accordance with the Division of Payroll guidelines
• Communicate with Department of Special Education leadership to ensure the timely approval of all submitted salary vouchers
• Retain digital documentation and records in accordance with organizational procedures and recordkeeping requirements.
• Perform other clerical and administrative duties as assigned

Essential Knowledge, Skills, and Abilities:

• Basic computer literacy
• Intermediate Excel skills
• Proficiency in Microsoft Outlook
• Self-starter and detail-oriented
• Ability to communicate effectively
• Previous clerical, administrative, or data entry experience

Additional Requirements:

• Start/ end dates:
• Start date: June 15 (including training period)
• End date: August 24 - September 18
• Hours:
• 15 hours per week, minimum for internal hire;
• 20 hours per week for external hire, as he/she may require additional time to acclimate;
• Location:
• Hybrid (Central Office / remote)
• Initial training, periodic check-ins, and certain assigned tasks may require in-person work in an office setting; however, there is potential for remote work.

Application Requirements:

• A complete application must be submitted including an official proof of education . Once your application has been submitted, you will not be able to add documentation or make any changes. An incomplete application will not be accepted. Resumes will not be accepted in lieu of a completed application.
• The applicant must be eligible to work in the United States. Employment applications are accepted online only. A completed application must include the following
• An official proof of education may be required (a copy of official HS Transcript/ HS Diploma, official college transcript from an accredited college or university approved by the US Department of Education).
• Education completed outside the United States must be evaluated by an MSDE approved organization. For a list of approved vendors, please click here .
• All employment and volunteer history from the past 10 years with no gaps including employment dates, position held, and name of the supervisor.

Compensation:

This is a temporary position. The hourly rate of pay is $16.00-$26.00 per hour based on assigned tasks.

Benefits:

HCPSS offers Sick and Safe Leave for eligible temporary employees. Additional information can be located on the HCPSS Website for temporary employees.

Temporary employees are also eligible to participate in the Supplemental Retirement Savings Plans: 403(b).

Pre-Employment Requirements:

Professional references will be contacted prior to any offer of employment. Recommended candidates will be required to provide references from current and recent supervisors.

All employees, regular and temporary, must be fingerprinted, have a criminal background investigation completed, and successfully complete the Maryland Employment History Review, pursuant to Section 6-113.2 of the Education Article, Annotated Code of Maryland. In addition, some positions will require completion of a physical examination and/or drug testing.

Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the United States. HCPSS participates in E-Verify and does not offer employee sponsorship.

For questions regarding job requirements, please contact Dayle C. Arthurton at View email address on click.appcast.io

For Questions regarding application, please contact Faria Nazrul at View email address on click.appcast.io

Equal Opportunity Employer:

HCPSS celebrates diversity and is committed to creating an inclusive environment for all employees and applicants and prohibits discrimination, harassment, and retaliation of any kind. HCPSS is committed to the principle of equal employment opportunity for all employees in providing them with a work environment free of discrimination and harassment. All employment decisions at HCPSS are based on organizational needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, veteran status or present military service, family medical history or genetic information, family or parental status, or any other characteristic protected by federal, state or local laws.