Administrative Operations Coordinator

Job Description

Job Description

Administrative Operations Coordinator (Part-Time)

Napa / Solano County
In-Office Position

$19–$22/hour (based on experience)

About Us

Always Best Care Senior Services is a trusted leader in home care and home health services, proudly serving Napa and Solano County communities. Since 1996, we have been committed to delivering compassionate, high-quality care that allows our clients to live safely and independently at home.

We are currently in a phase of strategic growth and expansion , including the development of additional licensed home health services within Solano and Napa County.  As we continue to expand, we are building a strong internal team that supports operational excellence, accountability, and a high standard of service across all departments.

Our team is built on professionalism, reliability, and a genuine passion for helping others. We foster a supportive, team-oriented environment where every role contributes to the success of our clients, caregivers, and organization.

About the Role

We are seeking a reliable, organized, and professional Administrative Operations Coordinator to support our growing healthcare agency.

This role is ideal for someone who thrives in a fast-paced environment, enjoys staying organized, and takes pride in being the person who keeps everything running smoothly.

You will serve as the central hub of the office—supporting phones, administrative operations, and scheduling coordination.

Schedule (Part-Time Split Shift)

We are hiring for part-time shifts:

• Morning Shift: 8:00 AM – 12:30 PM
• Afternoon Shift: 12:30 PM – 5:00 PM

What You’ll Do

Front Desk & Phones

• Answer incoming calls with professionalism and compassion
• Route calls and take accurate messages
• Greet clients, caregivers, and visitors

Scheduling Support

• Assist with caregiver/client scheduling needs
• Provide backup support when scheduling gaps arise
• Communicate schedule updates clearly

Administrative Support

• Prepare folders for clients, marketing, and recruiting
• Track and complete daily administrative tasks
• Coordinate meeting notes and follow-ups
• Maintain office supplies and organization
• Assist with mail, deliveries, and office coordination

What We’re Looking For

• Strong communication and phone skills
• Highly organized and detail-oriented
• Ability to multitask and stay calm under pressure
• Reliable and consistent attendance
• Positive attitude and team-oriented mindset
• Comfortable using computers and office systems
• Experience with ClearCare (WellSky) or similar software is a plus.

Why Join Us

• Stable and growing healthcare organization
• Opportunity to be part of a company expanding home health services in California
• Supportive and team-oriented environment
• Opportunity for growth and expanded responsibilities
• Meaningful work supporting seniors and healthcare services

Pay

• $19.00 – 22.00/hour (based on experience)

Work Location

• In-person (office-based role)