Project Controls Coordinator

Job Description

Job Description

Project Controls Coordinator 

Project Data | Tracking | Documentation | PM Support  

About F6 Data Solutions  

F6 Data Solutions supports startup, commissioning, troubleshooting, repair, and field service for mission-critical data center cooling systems throughout the United States. Our teams work alongside equipment manufacturers, general contractors, commissioning teams, and data center operators to deliver complex cooling infrastructure safely and successfully. 

Position Summary  

The Project Controls Coordinator is responsible for maintaining accurate, current, and organized project information across assigned data center commissioning projects. The primary focus of this position is disciplined data entry, tracker maintenance, documentation, reporting support, and visibility of project milestones, actions, issues, and deliverables. 

This role supports Technical Project Managers by ensuring the information needed to manage projects is reliable and readily available. It is not the owner of the project, the primary customer relationship, or the escalation path. The Technical Project Manager retains responsibility for project decisions, stakeholder commitments, issue resolution, commercial outcomes, and overall delivery. 

A secondary objective of the role is professional development. Through exposure to project meetings, commissioning activity, technical documentation, and stakeholder interactions, the Project Controls Coordinator will build data center industry knowledge and gradually develop the ability to assist the Technical Project Manager with routine stakeholder communications under direction and review. 

Primary Responsibilities  

Project Data Entry & Data Quality  

• Enter and maintain accurate project data in approved systems, trackers, dashboards, and shared files. 

• Update milestones, schedules, commissioning status, testing progress, resource information, issue status, and other assigned project fields based on approved source information. 

• Reconcile field updates, meeting notes, customer reports, and Technical Project Manager direction to keep project records current. 

• Identify missing, conflicting, stale, or incomplete information and route questions to the appropriate owner. 

• Maintain consistent naming conventions, file organization, version control, and record retention. 

• Complete routine quality checks and correct identified data errors promptly. 

Tracking & Project Controls Support  

• Maintain milestone trackers, deliverable logs, action-item logs, issue logs, decision logs, testing trackers, and other assigned project-control tools. 

• Track due dates, assigned owners, status changes, and supporting documentation. 

• Flag overdue actions, missed updates, emerging gaps, and incomplete records to the Technical Project Manager. 

• Support visibility of out-of-scope work, rework, delays, parts constraints, and change-related documentation as directed. 

• Prepare concise summaries that show what is complete, what is open, what is overdue, and where information is missing. 

• Follow approved templates and project-control standards consistently across assigned projects. 

Documentation & Reporting  

• Maintain organized project files, meeting records, commissioning documentation, reports, photographs, and supporting records. 

• Prepare draft status reports, dashboards, milestone summaries, and project-data packages for Technical Project Manager review. 

• Capture meeting notes, decisions, action items, owners, and due dates accurately. 

• Support billing readiness and project closeout by organizing required field documentation, signed records, completion evidence, and turnover files. 

• Ensure documents are stored in the correct location and can be retrieved quickly by authorized stakeholders. 

Technical Project Manager Support  

• Prepare meeting agendas, status packets, trackers, and supporting materials for Technical Project Manager review. 

• Coordinate meeting logistics and distribute approved notes and action items. 

• Draft routine project updates and follow-up communications for Technical Project Manager review and approval. 

• Follow up with assigned internal owners for status updates while escalating unresolved or sensitive matters to the Technical Project Manager. 

• Support the Technical Project Manager without independently making customer commitments, changing priorities, interpreting scope, or directing project strategy. 

Data Center Industry Development  

The role is expected to build knowledge over time through structured exposure rather than arrive as a fully developed project leader. Development areas include: 

• Data center commissioning, startup, turnover, and closeout processes. 

• Mission-critical cooling equipment, including AHUs/DAHUs, CRAHs, chillers, IRHX systems, pumps, controls, and related components. 

• The roles of owners, general contractors, commissioning agents, OEMs, site leadership, and field-service teams. 

• How schedule changes, resource constraints, technical issues, rework, and scope changes affect cost and customer commitments. 

• Professional meeting participation and routine stakeholder communication under Technical Project Manager guidance. 

Role Boundaries & Working Relationships  

• Project Controls Coordinator: owns the accuracy, organization, timeliness, and visibility of assigned project data, trackers, and documentation. 

• Technical Project Manager: owns project scope, schedule, customer commitments, project-specific stakeholder communication, risk, escalation management, commercial performance, and the overall project outcome. 

• Field Operations Manager: owns staffing decisions, technician performance, development, discipline, employee relations, and field capacity. 

• OEM Program Manager: owns strategic OEM relationships, program standards, systemic product issues, and program-level technical escalations. 

• Production Coordinator: coordinates staffing visibility, deployment readiness, resource schedules, and mobilization execution. 

• Site Lead: owns daily onsite execution, safety, quality, productivity, and field-level coordination. 

Performance Expectations  

• Project data and trackers are accurate, current, complete, and available when needed. 

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