Senior Maintenance Administrative Supervisor

Job Description

Job Description

Job Title
Senior Maintenance Administrative Supervisor

FLSA Status:
Exempt

Location:
Chester, SC

Summary:

The Senior Maintenance Administrative Supervisor provides centralized leadership for the administrative, purchasing, and financial workflows supporting the Maintenance & Engineering Department. This position oversees the end-to-end purchase requisition and invoicing process, ensures financial accuracy and compliance, supervises administrative staff, and serves as a key liaison between maintenance leadership, employees, production, vendors, and corporate support functions. The role requires strong organizational, financial, and leadership skills to support operational efficiency and departmental objectives.

Essential Duties & Responsibilities:

• Manage the full purchase requisition (PR) to invoice lifecycle across all supported departments and projects.
• Coordinate parts ordering, vendor quotations, purchase requests, and Accounts Payable activities.
• Validate billing information, investigate discrepancies, and resolve invoice-related issues.
• Monitor outstanding invoices and support departmental budget forecasting and capital expenditure planning.
• Ensure compliance with maintenance policies, procedures, ETQ requirements, and company standards.
• Identify opportunities for process improvements and implement administrative efficiencies.
• Supervise and develop Administrative Assistants through daily work assignments, workload management, performance monitoring, and coaching.
• Complete and maintain HR-related documentation including transfers, terminations, pay changes, staffing documentation, and disciplinary records.
• Assist with interviewing and onboarding activities as needed.
• Support the development and maintenance of Standard Operating Procedures (SOPs), training materials, and departmental documentation.
• Maintain confidential records and filing systems while ensuring document accuracy and compliance.
• Serve as the primary administrative liaison between the Senior Maintenance Manager, maintenance employees, production departments, vendors, and external partners.
• Coordinate calendars, meetings, agendas, and meeting minutes for maintenance leadership.
• Prepare KPI reports, presentations, spreadsheets, dashboards, and graphical reports for management review.
• Perform data entry, tracking, reporting, and analysis related to maintenance operations.
• Coordinate maintenance shutdown purchasing activities and vendor support requirements.
• Manage vendor relationships and track contractor services supporting maintenance operations.
• Coordinate departmental supply ordering, package distribution, uniform programs, and onboarding support activities.
• Support IT onboarding and setup requirements for new employees.
• Promote and support safety initiatives, housekeeping standards, and 5S activities.
• Perform additional duties and special projects as assigned.

Education & Experience:

• Associate degree or Bachelor's degree in Business Administration, Accounting, Finance, Management, or a related field preferred.
• Equivalent combination of education and experience may be considered.
• Minimum of five (5) years of administrative experience, preferably within a manufacturing, maintenance, engineering, or industrial environment.
• Previous supervisory or leadership experience preferred.
• Experience with purchasing, procurement, invoicing, and Accounts Payable processes preferred.

Preferred Qualifications:

• Strong knowledge of purchasing, procurement, invoice processing, and financial administration.
• Experience supporting maintenance, engineering, or manufacturing operations.
• Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Experience with ETQ or similar quality/compliance management systems preferred.
• Strong financial acumen and analytical skills.
• Excellent organizational and time management skills.
• Strong leadership, coaching, and employee development capabilities.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.
• Strong attention to detail and accuracy.
• Ability to handle confidential and sensitive information with discretion and professionalism.

Physical Requirements:

• Frequent sitting, standing, and walking throughout office and manufacturing areas.
• Ability to use computers and standard office equipment for extended periods.
• Occasional bending, reaching, stooping, and lifting materials weighing up to 25 pounds.
• Ability to move throughout the facility to support departmental operations and employee interactions.

Work Environment:

• Combination of office and manufacturing facility work environments.
• Daily interaction with maintenance, engineering, production, vendors, contractors, and support departments.
• Exposure to manufacturing operations, equipment, noise, and industrial environments when supporting plant activities.
• Personal Protective Equipment (PPE) may be required when entering production areas.

Supervisory Responsibilities:

• Directly supervises four (4) Administrative Assistants.
• Responsible for work assignment, performance management, coaching, training, and development of administrative personnel.

EEO Statement:

Giti Tire Mfg. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Disclaimer:

This job description is intended to describe the general nature and level of work performed by employees in this role. It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to modify duties and responsibilities as business needs require.