Project Manager Administrator

Job Description

Job Description

Job Summary:  
Crofton offers industry leading solutions above and below the waterline, combining 
comprehensive expertise in all facets of commercial diving, marine construction and crane 
rental & rigging. We execute all of our projects with safety and integrity. Crofton is a growing 
company with a highly collaborative and dynamic work environment and with team members 
who work vigorously to meet our customer’s needs. No two days are the same! Crofton is 
seeking a Project Manager Administrator (PMA) to join our team.  
. 
The PMA plays a crucial role in supporting project managers and project teams by handling 
various administrative tasks. The ideal PMA will be highly organized and meticulous with the 
ability to excel in a fast-paced work environment.  

Duties/ Responsibilities:  
• Maintain project documentation, including project plans, schedules, and status reports. 
• Ensure all project documentation is organized, up to date, and easily accessible for the 
team. 
• Facilitate communication between project team members, stakeholders, and clients. 
• Distribute project-related information, updates, and announcements to the relevant 
parties. 
• Help schedule/coordinate meetings, including sending out invitations and preparing 
agendas. 
• Enter project-related data into project management software or databases. 
• Maintain and update project tracking systems to monitor progress and performance 
indicators. 
• Assist in monitoring project budgets and expenses. 
• Process invoices and expense reports and ensure they are submitted and approved in a 
timely manner. 
• Help in coordinating resources, such as personnel, equipment, and materials, to support 
project needs. 
• Assist with scheduling and resource allocation to ensure that projects are adequately 
staffed and resourced. 
• Assist in identifying and tracking project risks and issues. 
• Support the development of risk mitigation plans and monitor their progress. 
• Generate regular reports on project status, budget, and other relevant metrics. 
• Prepare presentations and reports for project stakeholders and management. 
• Ensure that project deliverables meet quality standards and are following project 
requirements. 
• Assist in the development and implementation of quality control processes. 
• Maintain a repository of best practices and lessons learned from previous projects. 
• Use this knowledge to improve project management processes and outcomes. 
• Provide general administrative support to project managers, such as scheduling, travel 
arrangements, and document formatting. 
• Help with the coordination of project team meetings, workshops, and training sessions. 
• Identify opportunities to improve project management processes and suggest 
enhancements to increase efficiency and effectiveness. 
• Performs other related duties as assigned. 

Required Skills/Abilities:
• Strong organization, confidentiality, and communication skills 
• Exhibit exemplary client service skills, to all people, regardless of level inside or outside 
of the company.  
• Meticulous attention to detail. 
• Ability to follow directions of varying complexity.  
• Professional, concise, and effective written and verbal communication skills.  
• Ability to work cooperatively with co-workers across teams in partnership with internal 
and external clients. 
• Strong computer and keyboarding skills 
• Proficient in Microsoft Suite and other management software as required to perform 
duties.  
• Ability to multitask effectively in a fast-paced environment. 

Education and Experience:  
• Minimum of 3 years of experience in this or related position.  
• Experience using Bluebeam, HCSS, or Sage is desired. 

Physical Requirements:  
• Must be able to lift up to 15 pounds at a time. 
• Exposure to characteristic Construction and marine site dangers 
• Moving about to accomplish tasks or moving from one worksite to another. 
• Repeating motions that may include the wrists, hands and/or fingers. 
• Prolonged periods of sitting and work on a computer 
• Able to traverse all areas of the jobsite; this may require walking, climbing, reaching, 
bending, crawling, or stretching.