HR Coordinator

Job Description

Job Description

About Beretta

Beretta is the world’s oldest continuously operating industrial dynasty, with documented origins dating back to 1526, when Mastro Bartolomeo Beretta sold 185 harquebus barrels to the Venice Arsenal. 16 Generations of the Beretta family have carried the brand forward, evolving it from artisanal barrel‑making into a globally recognized firearms manufacturer known for precision, craftsmanship, and technological advancement. Through centuries of growth, modernization, and strategic expansion, Beretta has become a leader in both the global sporting and defense markets.

Joining Beretta means becoming part of a company with centuries of stability and craftsmanship, backed by a reputation for quality and innovation. Beretta USA offers a wide range of roles from manufacturing to engineering to corporate positions, and provides competitive benefits, including medical, dental, and vision insurance, employee assistance program, paid vacation and sick time off, paid holidays, tuition assistance, a 401(k) plan, retirement program, Beretta product discounts and so much more.

About the role

The HR Coordinator role is full‑time, onsite based at the Gallatin, TN facility, working Monday through Friday from 8:30 a.m. to 5:00 p.m. This position plays a vital role in ensuring the efficient operation of the organization’s human resources function across all business locations.

The HR Coordinator supports the full employee lifecycle by managing essential HR processes, including recruitment, onboarding, timekeeping, benefits administration, payroll support, and employee records management. Serving as a key liaison between employees, leadership, and the HR team, this role helps maintain accurate HR data, strengthens compliance, and fosters a positive and well‑supported workplace environment.

The ideal candidate is highly organized, detail‑oriented, and solutions‑driven, with strong knowledge of HR operations, and employment compliance. They demonstrate professionalism, discretion, and the ability to streamline HR systems and processes. As the organization continues to grow, the HR Coordinator plays a key role in building scalable HR infrastructure aligned with business goals.

Key Responsibilities

Talent Acquisition (TA) Coordination & Setup

• Coordinate full‑cycle recruiting for hourly production, machine operators, warehouse personnel, skilled trades, maintenance, and salaried roles within the Company.
• Build and standardize appropriate TA workflows, including requisition intake, job postings, applicant screening, interview scheduling, and offer administration.
• Maintain accurate and timely candidate tracking within the Applicant Tracking System (ATS), ensuring complete documentation and compliance.
• Create and maintain recruiting dashboards and reports, including time‑to‑fill, turnover, pipeline status, hiring activity, and shift‑level staffing metrics.
• Coordinate all pre‑employment requirements such as background checks, drug screens, fitment screening, skills testing, and onboarding documentation.
• Support proactive sourcing strategies including local hiring events, vocational school partnerships, workforce agencies, and community outreach to build a reliable production talent pipeline.
• Ensure consistent compliance with employment laws, EEO requirements, safety standards, and company hiring policies.

Onboarding & New Hire Experience

• Lead new hire orientation and onboarding for hourly and salaried employees, ensuring all processes support a safe and productive transition into the Company.
• Ensure completion and accuracy of I‑9s, tax forms, policy acknowledgments, safety documentation, and other required onboarding records.
• Partner with Safety, Operations, and Training teams to align first‑day activities, plant‑floor introductions, PPE distribution, and job‑specific training for manufacturing new hires.
• Track onboarding progress, monitor early‑stage engagement, and report on 30‑/60‑/90‑day retention indicators for new hires.
• Track training certifications, safety training compliance, equipment‑specific qualifications, and expiration dates.

HR Support & Coordination

• Maintain accurate employee records and HRIS data, ensuring alignment with shift assignments, pay changes, job transfers, and certification/training records.
• Support payroll and timekeeping by reviewing attendance, assisting with clocking discrepancies, and monitoring overtime, missed punches, and attendance trends.
• Assist employees with basic benefits questions and facilitate communication with corporate or third‑party administrators.
• Process life events, status changes, and enrollment updates in HRIS systems.

• Assist in planning and coordinating employee appreciation events, shift‑level recognition programs, and company culture initiatives.
• Support communication efforts by posting announcements, distributing materials, and ensuring Company teams receive timely updates.
• Help administer employee surveys and support follow‑up action plans.

• Ensure accurate document management and organization of confidential employee information.
• Support leadership with administrative tasks, scheduling, and communication as needed.
• Perform other related duties as assigned.

Competencies & Skills

• Operational mindset with strong attention to detail
• Process builder and continuous improvement orientation
• Strong communication and stakeholder partnership skills
• Ability to manage multiple priorities in a fast-paced environment
• High level of confidentiality and professionalism

Experience & Education

• Bachelor’s degree in Human Resources, Business, or Psychology from an accredited four‑year college or university preferred, or equivalent combination of education and experience.
• 1-3 years of experience in Human Resources or related field
• Minimum of 1 year administrative/customer service experience required
• Proficiency with HRIS systems and Microsoft Office applications, ADP knowledge is a plus.

Physical Requirements

This position requires the ability to sit at a computer for extended periods; walk through production areas as needed; stand as needed; bend, reach, and handle documents or materials; lift and carry items up to 25 pounds; use hands and fingers for typing, filing, and operating office equipment; communicate clearly in environments with varying noise levels; hear and understand verbal instructions; and work in both office and manufacturing environments with typical industrial conditions such as moderate noise, temperature changes, and required PPE.

Work Environment

Within the facility, employees may be exposed to manufacturing noise, airborne liquid chemicals, fine particulate dust, ambient temperatures, and industrial lighting. Work environment is similar to most manufacturing and distribution operations. Employees may be exposed to excessive noise, temperatures, hazards associated with working around moving machinery, exposure to vibrations and shop lighting, humidity, odors, and occasional exposure to chemical hazards.