Temporary Extended Day and Summer Camp Coordinator

Overview of Woodland School Located just west of Stanford University, Woodland is an independent day school that offers a joyful approach to learning in a diverse, respectful, and inclusive environment for approximately 300 students in early childhood through eighth grade. Woodland School specializes in education that inspires students by nurturing each individual’s voice, intellect, and character. Our students’ innate sense of wonder is the foundation of learning at Woodland School. Teachers craft meaningful, multisensory learning experiences that enable creativity, ingenuity, and deep interdisciplinary connections. Students explore and develop complex understandings that engender a sense of self and purpose in the world. Woodland School’s faculty create a school environment that is as supportive and nurturing as it is challenging, and they embody the core values of the school—stewardship, integrity, curiosity, resilience, equity, and respect. Our teachers apply best practices through collaboration, integrated curriculum, brain-based teaching and learning methods, and continued professional development. Woodland School is dedicated to the goal of building a culturally diverse and pluralistic faculty committed to teaching and working in a multicultural environment and strongly encourages applications from candidates who reflect such diversity. Position Overview The Temporary Extended Day and Summer Camps Coordinator is responsible for the overall management and development of Woodland School’s Extended Care and auxiliary student programs, ensuring that programs are safe, engaging, well-organized, fiscally responsible, and aligned with the school’s mission and applicable laws and regulations. Regular Hours: Monday - Friday, 10:00 AM to 6:00 PM. Occasionally, there will be additional hours for special school functions. Position Specifics Develop, administer, and continuously evaluate the Extended Care program in collaboration with the Head of School and administrative team. Oversee the day-to-day operation of Extended Care, including student supervision, staffing, schedules, activities, parent/guardian communication, and student sign-out procedures. Hire, supervise, train, support, and evaluate Extended Care staff, with appropriate administrative approval. Provide regular staff meetings, training, and professional development. Develop and manage the Extended Care budget in collaboration with the CFO and Head of School; monitor expenditures and ensure that programming is fiscally responsible. Maintain accurate records related to student attendance, sign-out, injuries, incidents, parent/teacher communications, and other program matters. Serve as a thoughtful and responsible conduit of information regarding students between Extended Care, teachers, administrators, and families. Develop and oversee enrichment class programming, including identifying and evaluating potential vendors/instructors, coordinating contracts and logistics, developing and maintaining schedules, communicating with families, and monitoring program quality. Develop and oversee summer camp programming, including identifying and managing vendors and instructors, coordinating program schedules and logistics, surveying families to assess interest and demand, and ensuring that programs comply with all applicable laws, regulations, and school policies, including requirements related to SB 848 and other applicable childcare/camp regulations. Oversee the school's hot lunch program, including coordinating vendors, menus, ordering, schedules, delivery, distribution, and day-to-day issues that arise with the program. Coordinate with vendors and service providers supporting Extended Care, enrichment, summer camp, and hot lunch programs. Gather feedback from families, students, and staff regarding Extended Care and auxiliary programming. Provide regular reports to the Head of School regarding program operations, staffing, enrollment, finances, concerns, and opportunities for improvement. Evaluate Extended Care and auxiliary programming and recommend improvements for the following school year. Seek appropriate administrative approval for significant changes or additions to programming. Ensure that all programs operate in accordance with applicable health, safety, licensing, employment, and other legal requirements. Ensure appropriate security procedures are followed, including securing buildings and facilities at the end of the day. Assist with special school functions and other operational needs as requested by the Head of School. Perform other duties as assigned. Minimum Qualifications (Knowledge, Skills, and Abilities) Bachelor’s degree or equivalent combination of education and relevant experience preferred. Previous experience managing a school, childcare, enrichment, summer camp, after-school, or similar youth-serving program. Demonstrated ability to supervise, train, and evaluate staff. Strong organizational and administrative skills, with the ability to manage multiple programs, schedules, vendors, and priorities simultaneously. Experience developing and managing program budgets and monitoring expenditures. Experience coordinating and managing outside vendors, contractors, instructors, or service providers. Strong interpersonal and communication skills, with the ability to build effective relationships with students, families, faculty, staff, and vendors. Demonstrated ability to exercise sound judgment and maintain confidentiality when handling student, family, and personnel matters. Knowledge of applicable laws, regulations, and safety requirements governing school, childcare, enrichment, and summer camp programs; ability to stay current with changing requirements. Ability to develop engaging, age-appropriate programming that supports students’ social, emotional, and developmental needs. Ability to collect and use feedback from families, students, and staff to evaluate and improve programs. Strong problem-solving skills and the ability to remain calm and effective in a busy, dynamic school environment. Excellent written and verbal communication skills. Proficiency with common office and administrative technology. Ability to work collaboratively with school leadership and colleagues while also working independently and taking initiative. Genuine interest in and ability to work effectively with children across a range of ages and developmental stages. Physical Demands and Work Environment The position can be physically demanding. Reasonable accommodations may be made if requested in advance. Salary $40 - $43/hour depending on qualifications and experience. Note This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. Woodland School does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or national origin in the administration of its educational or admission policies, financial aid distribution, or other school programs. Woodland School is dedicated to the goal of building a culturally diverse and pluralistic faculty committed to teaching and working in a multicultural environment and strongly encourages applications from candidates who reflect such diversity. #J-18808-Ljbffr Woodland School, Portola Valley, CA