Senior Brokerage Support - Commercial Real Estate

Senior Brokerage Support - Commercial Real Estate (Senior Client Services Coordinator) The Senior Client Services Coordinator is responsible for delivering exceptional administrative and project coordination support to business units. This role requires a highly organized, detail-oriented professional with strong commercial real estate experience, advanced administrative capabilities, and a high level of technical proficiency. The ideal candidate will excel at managing multiple priorities simultaneously, tracking deliverables, coordinating projects and marketing materials, and ensuring accuracy across all communications and documentation. Administration & Project Coordination Provide high-level administrative and operational support to business units Manage and prioritize multiple projects, deadlines, and action items across teams Coordinate and schedule meetings, appointments, and team activities Oversee CRM database management, ensuring accuracy and organization across multiple audiences Handle deal processing, transaction support, and invoicing Maintain files, records, and documentation with a high degree of accuracy and attention to detail Ensure quality control by reviewing documents for accuracy, spelling, grammar, and formatting Marketing & Proposal Support Coordinate and support the execution of marketing campaigns, including scheduling, list management, and reporting Assist in the development and coordination of proposal materials and client presentations Create and format professional materials, including presentations, charts, graphs, and Excel-based reports Edit and proofread marketing and business documents to ensure consistency and quality Conduct basic market and competitor research to support business development efforts Client Services Serve as a key point of coordination for client communications and deliverables Liaise with clients to gather information, schedule meetings, and ensure timely follow-up Support client-facing initiatives with a high level of professionalism and responsiveness Provide additional support as needed to ensure a seamless client experience What you bring Bachelor’s degree preferred (Business, Marketing, or related field) 3+ years of experience in an administrative, coordination, or client services role Commercial real estate experience would be advantageous but not required Proficiency with CRM systems and strong overall technical aptitude (“tech‑savvy”) Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Exceptional organizational skills with strong attention to detail and accuracy Proven ability to manage multiple priorities and meet tight deadlines Strong project coordination and follow-through skills Excellent written and verbal communication skills Ability to work independently with minimal supervision while contributing as part of a team High level of professionalism, accountability, and initiative Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas. Colliers respects diversity and is an equal opportunity employer. No employee or applicant for employment will be discriminated against on the basis of any actual or perceived membership in any protected category including race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, related medical conditions and lactation), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. If you are a qualified applicant who requires reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact View email address on click.appcast.io for assistance. #J-18808-Ljbffr