Senior Executive Assistant

Senior Executive Assistant

The Senior Executive Assistant will provide high-level strategic and administrative support to the CEO of a fast-paced, internationally operating organization. This trusted role is central to managing executive priorities, coordinating complex schedules, and ensuring effective communication across US and UK time zones. You will act as a key liaison between the CEO, executive leadership, Board members, clients, and external partners. Beyond traditional administrative responsibilities, you will anticipate business needs, exercise independent judgment, and help drive follow-through on critical decisions and commitments. You will also support executive-level initiatives and continuously improve the systems and processes that enable leadership to operate effectively. This opportunity is suited to a proactive, discreet, and highly organized professional who thrives in a dynamic global environment.

Accountabilities

• Executive Calendar & Priority Management
• Travel & Logistics Coordination
• Meeting Preparation & Executive Support
• Action Tracking & Follow-Through
• Stakeholder Communication
• Executive Correspondence
• Leadership Coordination
• Executive Administration
• Process & Workflow Improvement

Requirements:

• At least 5 years of experience as an Executive Assistant or in a comparable position directly supporting a CEO or senior executive.
• Demonstrated experience managing complex executive calendars, competing priorities, frequent schedule changes, and domestic and international travel.
• Exceptional written, verbal, and interpersonal communication skills, including the ability to prepare polished executive-level correspondence.
• Advanced proficiency in Microsoft 365, including Outlook, Teams, Word, PowerPoint, and Excel.
• Excellent organizational and time-management abilities, with strong attention to detail and consistent follow-through.
• Proven ability to anticipate executive needs, exercise independent judgment, identify potential issues early, and take action without requiring constant direction.
• High level of discretion and experience handling confidential corporate, Board, personnel, and commercially sensitive information.
• Strong emotional intelligence and confidence communicating with senior executives, Board members, clients, partners, and other stakeholders.
• Ability to respectfully challenge requests, hold stakeholders accountable for deadlines, and distinguish between matters requiring CEO involvement and those that can be delegated.
• Flexibility to support an international organization across US and UK time zones, including occasional adjustments to working hours and travel.
• Familiarity with modern productivity solutions and AI tools that enhance executive support and administrative workflows.

Preferred Qualifications:

• Bachelor's degree in Business Administration, Communications, or a related field.
• Experience supporting Board and executive leadership meetings, including preparing presentations, reports, meeting materials, and communications.
• Background in a global, private equity-backed, high-growth, or rapidly evolving organization.
• Experience supporting geographically dispersed executives and teams.

Benefits:

• Fully remote work opportunity within the United States, with an international working environment.
• Full-time employment.
• Opportunity to work directly with the CEO and contribute to executive-level priorities and organizational effectiveness.
• Exposure to international business operations and collaboration with senior leadership and external stakeholders.
• Opportunity to improve executive workflows through modern productivity tools and AI-enabled solutions.
• Comprehensive employee perks package designed to support well-being and personal interests.
• Inclusive workplace committed to equal opportunity, diversity, and respect.
• No employment visa sponsorship is available; applicants must have ongoing legal authorization to work in the United States or the United Kingdom without current or future employer sponsorship. Temporary work authorization is not eligible.