Procurement Manager

Purchasing Division Manager

Professional and administrative work directing the implementation of policies and procedures for the purchasing division. Plans, organizes, directs and manages the activities of the Purchasing Division within the Finance Department; including the activities of a centralized purchasing program for the City; serves as Purchasing Agent per code and statutory requirements; coordinates purchasing activities with other divisions and departments. Work is performed under the direction of the Finance Director.

Essential Job Functions

Recognizes positions that provide full line and functional management responsibility for a division or program area within a department.

Receives administrative direction from the Finance Director.

Exercises direct supervision over professional, supervisory, technical and clerical personnel.

Develops and implements divisional goals, objectives, policies and procedures.

Plans, organizes and directs centralized procurement activities of the City, including coordination and consolidation of Departmental needs for standardized supplies, materials, equipment and services; review and analyze purchase requests; and perform the most complex contract negotiations and purchases.

Directs, oversees and participates in the development of the Purchasing Division work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures.

Prepares the Purchasing Division budget; assists in budget implementation; participates in the forecast of funds needed for staffing, equipment, materials and supplies; administers the approved budget.

Recommends the appointment of personnel; provide or coordinate staff training; conducts performance evaluations; recommends discipline; implements discipline procedures as directed; maintains discipline and high standards necessary for the efficient and professional operation of the Division.

Builds and maintains positive working relationships with co-workers, other City employees and the public using principles of good customer service.

Represents the Division to outside agencies and organizations; participates in outside community and professional groups and committees; provides technical assistance as necessary.

Researches and prepares technical and administrative reports; prepares written correspondence.

(These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other related duties as assigned, including City-directed work assignments in the event of a declared emergency.)

Education, Experience, Licenses and Certifications

Bachelor's degree from an accredited college or university with major course work in business administration, public administration or related procurement and contract administration.

Minimum of seven (7) years of increasingly responsible experience in purchasing and contract administration utilizing competitive bidding systems.

Minimum of three (3) years in a supervisory capacity, or equivalent combination of training and experience.

Public Sector experience preferred.

Licenses and Certifications:

Public Purchasing Buyer (CPPB) or certification Public Purchasing Officer (CPPO) required or obtainable within one (1) year of employment.

Must have a valid Florida Driver's License.

Benefits

All benefits are effective the 1st of the month following 30 days.

Aetna – Health Insurance The City offers eligible employees the choice of 2 Open Access In Network plans and 1 Open Access PPO Plan. Premiums and co-pays are dependent upon your plan choice.

Cigna Dental– Dental Insurance The City's dental plan is a PPO plan providing eligible employees with in network or out of network options. You are entitled to two (2) preventive care treatments per calendar year (6 months apart). There is a $1,500 lifetime maximum for Orthodontia (children up to age 19). Premiums will depend on which tier you choose.

EyeMed Vision Care – Vision Insurance The City's vision plan allows eligible employees to stay in network or go out of network. Your co-pays will vary depending on the network you use. You are entitled to an exam, frames and lenses once every 12 months.

Cigna Life - Life, Voluntary Life, Dependent Life Insurance The City offers eligible employees a basic term life insurance benefit equal to their annual salary up to a $75,000 maximum at no charge. You can purchase additional voluntary life insurance for yourself and your dependents.

Cigna – Short Term Disability The City provides short term disability coverage to all eligible employees at no cost to the employee. This coverage is used in the event of an accident or illness outside of work. The plan pays 66.67% of your weekly salary up to a maximum of $1,000. Benefits begin on the 31st day of your disability. The City offers a buy-up to the Short Term Disability Benefit with a 7 day wait period.

E-Flex – Flexible Spending Account A flexible spending account helps you pay out-of-pocket medical, dental, eye care, daycare and other expenses, with tax deferred money deducted from your paycheck each payroll. The maximum annual election is $2,500.00. Over-the-counter medications must be accompanied by a doctor's prescription although other medical supplies will still be eligible for reimbursement. This is a voluntary benefit.

Trustmark– Supplemental Policies Trustmark Insurance Company offers voluntary supplemental Critical Illness/Cancer, Accident and Universal Life policies which are paid for by the employee.

LifeLock Benefit Solutions Protect your personal information and defend against attacks with 24/7, proactive identity theft protection from LifeLock. This is an employee paid voluntary program.

ICMA-RC - Deferred Compensation Plans The City offers eligible employees the opportunity to enroll in a deferred retirement plan. The money that is deducted from your paycheck each payroll is put into this account and is tax deferred at the end of the year. One-on-one meetings with each company are held quarterly so employees can speak with the representative confidentially on preparing for their retirement. This is a voluntary program.

Florida Retirement System – FRS Eligible employees are enrolled in the Florida Retirement System with an 8 year vesting period. Employees contribute 3% of their gross earnings per payroll which is subject to change with the IRS.

Cigna – Employee Assistance Program The City offers this program to all employees. This is a confidential counseling program for employees and their families. The City pays for 3 visits and if you choose to continue, you would use the specialist co-pay on your insurance plan. Counseling can include stress, alcoholism, family problems, marriage difficulties, financial trouble, depression, work/life and more.

VPI - Veterinary Pet Insurance The City offers Pet Insurance as a voluntary benefit. This benefit is not payroll deducted.

Florida Prepaid College Board Employees are eligible to enroll in college savings programs as well as 529 plans.

Educational Assistance Program Employees are eligible for job-related or degree required educational assistance reimbursement up to $2,500 per fiscal year (subject to the availability of funds).

Paid Holidays The City observes 13 paid holidays per year.

Sick Leave and Annual Leave Full time employees accrue eight (8) hours per month starting on the first day of employment. Accruals and usage will appear on your pay stub each payroll. Full time employees accrue annual leave (vacation) bi-weekly, based on years of service.

Sick Leave Incentive Employees receive an incentive of up to four (4) days per calendar year for every 250 hours remaining in their sick leave bank. Sick leave incentive days cannot be carried over to the next year.

Personal Leave Employees are eligible for a maximum of two (2) personal leave days per calendar year when they have accrued 96 or sick more hours. This leave is approved by the department director through the department leave approval process.

Bereavement Leave Employees are entitled to five (5) days of bereavement leave in the event of the death of an immediate family member. Employees should check the personnel policy or union contracts, whichever is applicable, for the definition of an "immediate family member".