Secretary

Job Title

Secretary

Duties

Duties include but are not limited to:

• Receives schedules, refers, and contacts members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public.
• Regularly involved in high level contacts with visitors and internal stakeholders
• Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication.
• Performs the following types of duties: edits letters, composes letters and reports, reviews correspondence for accuracy and completeness, prepares public presentation outlines, and develops standard or form letters and replies to inquiries.
• Develops background information and prepares outlines for the supervisor's public speaking engagements, papers, and correspondence/reports.
• Schedules appointments, coordinates meetings, and/or schedules conferences.
• Researches and provides background on subject matter of meetings without direction.
• Attends meetings and follows up on action items with appropriate staff members independently.
• Obtains and monitors use of services, supplies, or equipment for the office.
• Maintain timekeeping records in an organized manner and be prepared to respond to a timekeeping audit at any given notice.
• Perform other duties as assigned

Work Schedule: Monday through Friday, 8:00am - 4:30pm, may be adjusted upon selection.

Telework: Ad-hoc

Position Description/PD#: Secretary / PD10481O

Relocation/Recruitment Incentives: Not authorized

Permanent Change of Station (PCS): Not authorized

Financial Disclosure Report: Not required