Accounting & Systems Coordinator - Vice Provost of Student Success - UTK

Job Description

Reporting to the Assistant Director, Fiscal Affairs, the Accounting and Systems Coordinator supports the Division of Student Success with audit support, reconciliations, reporting, reviews and other related tasks. Additionally, the incumbent will perform technical duties to support website creation and maintenance, presentation design, Teams/SharePoint sites and channel creation/maintenance, computing equipment short/long term planning and inventory system design and maintenance.

Responsibilities

Fiscal Responsibilities (65%)

• Reconciles the general ledger for all divisional accounts by verifying that all accounts have appropriate documentation for authorized expenses on a monthly basis, by reviewing and tracing departmental records for contracts, invoices, procurement card statements, and cost transfers as submitted by departments to administrative staff.
• Retrieves financial documents and transactions and participates in random and scheduled divisional audits by: retrieving documents and making comparisons to guidance for various documents to ensure that university and divisional rules have been observed. The supervisor will set the scope of the review and the incumbent will perform tasks assigned. Reviews proposed transactions to ensure that they are allowable before purchase.
• Works with academic department business managers across campus to process Undergraduate Research and Fellowship awards/assistantships for students and faculty.
• Prepares budget changes and cost transfers as needed.
• Participates in the annual budgeting and year-end processes by ensuring that departmental and campus deadlines are met and by preparing necessary fiscal entries.
• Prepares routine and impromptu fiscal reports. These will be fiscal reports such as revenue from orientation fees against the number of students paying X the fee paid; monthly budget reports by AVP area, career fair revenue against events hosted, petty cash reviews. The incumbent will also run monthly reports from DASH and then summarize the reports into categories that are broader and narrower than presented in DASH. They will need to establish, maintain and revise a reporting structure for the DSS Events area. The incumbent will also need to forecast expenditures based on historical data, etc.
• Other fiscal duties as assigned.

Technical Responsibilities (30%)

• Creates/maintains departmental, Teams/SharePoint, and other digital websites and resources as needed.
• Presentation and spreadsheet design and support.
• Creates and maintains short and long-term computing business plans to ensure an up-to-date inventory and standardize costs.
• Troubleshoots issues outside of OIT's scope of service and liaises with OIT as necessary.
• Works with Director and Assistant Director on document retention policies and works with divisional leaders to ensure that documents are removed in a timely manner.

Other duties as assigned (5%)

Qualifications

Required Qualifications

• Education:
  
  
  • Associate's Degree
• Experience:
  
  • Two years of office / administrative/ fiscal support experience relevant to the position.
• Knowledge, Skills, Abilities:
• Ability to work individually and collaboratively in a dynamic office environment
• Communication skills needed to interact effectively and courteously with students, faculty, staff, and external partners and vendors
• Ability to supervise undergraduate student assistants
• Excellent student and customer service skills
• Excellent organizational skills and attention to detail
• Skills in Microsoft Office programs: Word, Excel, PowerPoint, and Outlook
• Ability to learn new systems as needed (e.g., Navigate, Argos, Slate, Banner, WordPress)
• Ability to execute financial and related transactions
• Ability to keep sensitive information confidential

Applicants must be legally authorized to work in the United States on a full-time basis without need now or in the future for sponsorship for employment-based visa status.

Preferred Qualifications

• Education:
  
  
  • Bachelor's Degree
• Experience:
  
  • Office/administrative/fiscal support working in a higher education setting with dedicated experience working with budgets and Microsoft products, specifically Excel.
  • Experience working in DASH (or similar system) to execute financial and related transactions.
• Knowledge, Skills, Abilities:
  
  • Knowledge of DASH

Work Location

• Location: Knoxville, TN
• Onsite

Compensation and Benefits

• UT market range: MR6
• Anticipated hiring range: $46,000
• Find more information on the UT Market Range structure here
• Find more information on UT Benefits here

Application Instructions

To express interest, please submit an application with the noted below attachments. To be assured of full consideration, completed applications with all requested materials should be submitted.

• Resume
• Cover Letter
• List of 3 Professional References

About Us

The University of Tennessee, Knoxville, has shaped leaders, changemakers, and innovative thinkers since its founding in 1794. The university is home to more than 38,000 students and 10,000 statewide employees-the Volunteers-who uphold the university's tradition of lighting the way for others through leadership and service.


UT Knoxville offers over 900 programs of study across 14 degree-granting colleges and schools. As Tennessee's flagship land-grant university, its footprint spans the entire state. The university holds the highest Carnegie classification for research activity and has deep partnerships with industry leaders and the US Department of Energy's largest multidisciplinary laboratory, Oak Ridge National Laboratory.


The Knoxville campus serves and recruits for UT Knoxville, including the Institute of Agriculture and the Space Institute, as well as the UT Institute of Public Service.


UT Knoxville considers its employees its number one asset. With values that focus on work-life balance, compensation, and innovation leadership, all Vols are supported to advance professionally. Employees have access to career development and coaching, continued education, and an extensive list of development and training possibilities. The Volunteer employee experience implements structures and practices to attract and retain top-tier talent, fostering a strong staff community and supporting a culture of involvement and engagement for everyone.


The university holds a strong commitment to its land-grant mission of learning and engagement, with a tradition of service and leadership that carries that Volunteer spirit throughout the state and around the world. It has been ranked nationally as "Best Employer for New Graduates," "One of America's Best Large Employers," and "Best Workplace for Women," and has been designated as "Best Place for Working Parents" by Forbes Magazine.


Apply today and join the Tennessee Volunteer community!