Administrative Assistant Advanced

Administrative Assistant Advanced

Our client, a Material Engineering company, is looking for an Administrative Assistant Advanced for their Austin, TX/Remote location.

Responsibilities:

• Executive Administrative Support
• Provide day-to-day administrative support to the VP of US Field Service Operations and Executive Account Lead
• Manage a complex executive calendars, including meeting scheduling, prioritization, and coordination across multiple time zones
• Coordinate agendas, materials, and logistics for leadership meetings and reviews
• Manage correspondence, requests, and information flow, escalating issues as appropriate
• Operational & Business Support
• Support preparation and organization of:
• Staff meetings and leadership forums
• Quarterly business reviews (QBRs)
• Operational reviews and management updates
• Assist with the creation, editing, and formatting of presentations, reports, and briefing materials
• Track action items, follow-ups, and deliverables from meetings
• Communications & Coordination
• Serve as a liaison between the VP and:
• Field Service leaders and regional managers
• Customer Engineering, Operations, HR, Finance, and Facilities teams
• Distribute communications and ensure timely follow-up on administrative requests
• Maintain organized filing systems for documents, presentations, and records
• Field Service & Site Interaction
• Coordinate administrative needs related to field service operations and customer site activities
• Support communication related to customer visits, operational updates, and leadership travel
• Maintain awareness of field service organization structures, schedules, and operational cadence
• Confidentiality & Professional Support
• Handle sensitive business, employee, and customer information with discretion
• Represent the VP and the Field Service organization with professionalism and sound judgment
• Build effective working relationships with senior leaders and administrative partners

Requirements:

• Associate's or Bachelor's degree preferred, or equivalent professional experience
• 4+ years of experience in an executive administrative or senior administrative support role
• Experience supporting senior leaders in complex, fast-paced organizations
• Strong proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Teams, SharePoint)
• Preferred:
• Experience supporting field service, manufacturing, semiconductor, or customer-facing technical organizations
• Experience coordinating across multiple sites or geographically distributed teams
• Familiarity with operational or business review processes
• Key Competencies:
• Strong organizational and time-management skills
• Attention to detail and follow-through
• Effective written and verbal communication
• Ability to manage competing priorities and shifting schedules
• High level of discretion, professionalism, and reliability
• Service-oriented, collaborative mindset

Why Should You Apply?

• Health Benefits
• Referral Program
• Excellent growth and advancement opportunities