Performing Arts Administrative Assistant

Performing Arts Administrative Assistant

FLSA Status: United States of America (Non-Exempt)

Compensation: $19.18-$22.98 per hour. Commensurate with education and experience. Excellent health and retirement benefits package.

At Colorado Mesa University, we cultivate our vision and culture through acting from a foundation of goodwill. This belief gives us the courage to form meaningful relationships, embark on joint endeavors and take risks in the pursuit of new possibilities. It's this courage that enables the Mavily to explore new ways of thinking and doing, knowing that there is no perfect solution, no perfect idea. From this place of humility and courage, we've built a culture of resilience. We invest in the future by continuously adapting to change, overcoming challenges, and seizing new opportunities. We recognize that change is constant, and our resilience allows us to embrace it with confidence. Endless curiosity drives us to approach the unexpected as if it were expected, seeing opportunities for discovery and renewal in every challenge. In this community rooted in love and dignity, curiosity thrives, leading to endless opportunities for growth and advancement. Inspired by the soul of the Westthe spirit that our region embodieswe emerge as a force for positive change, harnessing our collective power to build a Human Scale University that reflects our values and brings to life our shared vision of the world we aspire to create.

The Performing Arts Administrative Assistant assists the Academic Department Heads of Music and Theatre Arts in supporting the mission and culture of the University and the departments by serving as the point of contact for scheduling, building management, onboarding new employees, and office functionality. This position works with faculty, students, staff, and external clients to ensure room access and availability as the building manager for Moss Performing Arts Center, supervises student employees, submits facility maintenance requests, and oversees office supplies and functionality.

For the success of our mission and our teams, we desire to have individuals who are a "Right Fit" in our seats. We define "Right Fit" as those who embrace our culture, demonstrate our values, understand the seat and what is required. We seek individuals who want this seat, desire to be a part of a bigger vision and have the capacity to be a successful member of our CMU team.

Capacity Requirements:

• Assist the Academic Department Heads of Music and Theatre
• Serve as building manager for Moss Performing Arts Center
• Schedule rooms for departmental functions, coordinate with university scheduling for external clients, and coordinate with Box Office Manager and Academic Department Heads regarding performance scheduling
• Ensure access throughout Moss Performing Arts Center and Maverick Stampede Storage Building via keys and cards for all faculty, students, staff, and external constituents, as well as coordinate access for performing arts constituents at Asteria Theatre.
• Submit work orders for maintenance requests
• Onboard and supervise student employees
• Facilitate onboarding of new faculty, including office signage, mailbox, copy codes, name badge, business cards, and key/electronic access, and coordinate with Performing Arts Enrollment Manager regarding advisor assignments
• Distribute course evaluations to faculty
• Maintain stock of and order office supplies
• Assist with copy and print troubleshooting
• Assist with Rental Performance Contracts and return scripts
• Submit payment requests for invoices, guest artists, and independent contractors
• Coordinate onboarding of independent contractors and suppliers
• Create purchase orders and invoices
• Create spend authorizations for events and guest artists
• Onboard summer camp faculty and staff and approve time cards
• Answer general departmental phone line and direct visitors
• Respond to general departmental inquiries via email and phone

Essential Experience for Right Fit:

• Bachelor's degree
• Demonstrated experience with Microsoft Office, Microsoft Outlook, and SaaS software
• Strong communication and organizational skills
• Ability to manage and complete tasks with multiple steps and constituents
• Self-motivated
• Ability to adapt to process changes and troubleshoot problems
• Ability to supervise student staff

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Direct inquiries contact: Darin Kamstra, View email address on click.appcast.io

How to apply: Applicants will be asked to complete an online application by creating a profile and then providing personal and demographic information. In addition, please be prepared to upload a:

• Cover letter
• Resume
• Copy of transcripts for all degrees completed (if your transcripts include a social security number or birthdate, please redact that information before uploading the document. Official transcripts will be required upon hire)

Colorado Mesa University is particularly interested in candidates who have experience working with students from diverse backgrounds and who have a demonstrated commitment to improving the levels of access and success for underrepresented students within higher education. Colorado Mesa University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial and/or motor vehicle history. Applicant must be able to verify U.S. employment eligibility. Colorado Mesa University is an Equal Opportunity Employer, committed to a culturally diverse faculty, staff and student body. Women and minorities are encouraged to apply. Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact the CMU Human Resources Office by phone or email.