Accounting & Operations Specialist

Job Description

Job Description

Position Summary

This TROY Group role supports the Pasolivo division through TROY's Corporate Accounting function. The Accounting & Operations Specialist owns core divisional accounting processes ? accounts payable/receivable, inventory accuracy, materials planning, payroll-related calculations, and month-end close ? while partnering with Pasolivo operations, production, retail/tasting room leadership, sales, and TROY corporate teams to deliver accurate records, disciplined controls, and timely business insight.

Primary Objective: Maintain reliable day-to-day accounting records for Pasolivo, protect working capital, support uninterrupted operations, and provide the Corporate Controller and operating leaders with accurate, actionable financial information.

Key Responsibilities

Accounts Payable & Vendor Accounting

• Process vendor invoices (PO and non-PO, expenses, freight, recurring obligations) accurately and on schedule; perform three-way matching and resolve discrepancies before payment.
• Reconcile vendor statements, AP, accrued expenses, and received-not-invoiced balances; prepare required month-end accruals and maintain audit-ready records.

Accounts Receivable & Customer Accounts

• Generate customer invoices, apply payments and deposits, and process approved credit memos and returns.
• Monitor AR aging and credit status, manage collections per TROY credit policy, and reconcile AR/customer deposits to the general ledger.

Inventory Receiving & Materials Planning

• Post inventory receipts, transfers, and adjustments in the ERP system; reconcile subledger activity and support cycle counts and physical inventory.
• Develop material requirements from forecasts, sales demand, and production schedules; monitor shortages, open POs, and slow-moving inventory, and recommend action.

Payroll Support (Commissions & Tips)

• Calculate and reconcile Pasolivo commissions and tasting room tip allocations against sales, hours, and POS data; submit accurate, approved inputs to payroll.

Reporting & Analysis

• Prepare recurring and ad-hoc analysis (sales, margin, inventory, working capital, budget-to-actual) and support budgeting, forecasting, and audit requests.
• Execute assigned close activities ? journal entries, accruals, reconciliations, and schedules ? per the close calendar.

Controls & Process Improvement

• Follow TROY accounting policies and internal controls; identify and escalate gaps or errors promptly.
• Serve as the point of contact for Pasolivo accounting, inventory, and payroll-input matters, and recommend practical process improvements.

Qualifications

• Bachelor's degree in accounting, finance, business, supply chain, or related field preferred, plus 3?5 years of progressively responsible accounting operations experience (or an equivalent combination of education and experience).
• Experience with inventory accounting, materials requirements planning, purchasing support, or manufacturing operations strongly preferred.
• Working knowledge of GAAP, transaction controls, three-way matching, accruals, reconciliations, and inventory flows.
• Strong Excel skills (lookups, pivot tables, data validation, large-data-set reconciliation); NetSuite or comparable ERP experience strongly preferred.
• Experience in food/beverage manufacturing, consumer products, agriculture, retail, or hospitality is a plus.

Competencies & Scope

High attention to detail and ownership mindset; sound analytical judgment; professional communication; and the ability to work independently and manage competing deadlines across a geographically dispersed organization.

Independently processes routine transactions, reconciliations, and collection/planning activities within policy; payment releases, credit exceptions, write-offs, purchases, and compensation changes follow TROY's approval matrix. Success is measured by accurate, timely close deliverables, disciplined AR/vendor/inventory risk management, and audit-ready documentation.

The employee must meet recurring payroll, month-end, year-end, and inventory-count deadlines, with occasional schedule flexibility during peak periods. Duties may be modified based on business needs. TROY Group, Inc. is an equal opportunity employer.