Administrative Assistant

The CASA of Terrebonne’s Administrative Assistant position requires a high school diploma or equivalent and excellent computer/technology skills. This individual must be teachable, self-motivated, flexible to change, culturally competent, energetic, positive, goal-oriented, organized, creative, and resourceful. Most importantly, he/she should have a sense of mission to children’s issues. Preferred Experience Experience in the following areas is preferred: Microsoft Office and Excel, nonprofit organizations, multi-line phone systems, and social media and website management. Skills & Qualifications Successful candidates will be teachable, detail-oriented, organized and strong communicators with excellent interpersonal skills. Additional skills necessary for success in this position include creativity, problem-solving, effective multitasking, strong attention to detail, and excellent follow-through.

CLERICAL RESPONSIBILITIES

Greet visitors warmly and promptly Answer multi-line telephones professionally and ensure staff receives messages Maintain order within the general office area, office file cabinets, and storage space Purchase and efficiently maintain office equipment Order and maintain office supplies Check both P.O Box and Canal Street mailbox and process and distribute mail (including bulk mail) Keep copy machine filled with paper & bathrooms and kitchen supplied with paper products KeepAdministrative Assistant’s Procedures Manual current

PROGRAM RESPONSIBILITIES

Assist in preparations for Advocate Appreciation events Assist with Advocate Pre-service and In-service training preparations Keep all program databases on server current Scan, upload and accurately enter all legal documents served by Sheriff’s office into Optima (online case management system) and deliver the originals to the appropriate Advocate Supervisor Assist Executive Director with programmatic tasks as needed Assist Outreach/Training Coordinator with communication efforts on online platforms, as needed Assist with creation and distribution of monthly newsletter via e-newsletter Assist in processing Annual Satisfaction survey and Annual Booklet Assist with recruitment/outreach efforts in the community Be available to work on weekends and evenings, as needed

FINANCIAL RESPONSIBILITIES

Scan and upload program’s financial documents at the end of fiscal year Input donations to database on server and send out thank-you cards in a timely manner Assist Board with fundraising events Assist with grant writing The Administrative Assistant reports to the Executive Director. #J-18808-Ljbffr CASA of Terrebonne