Office Assistant

Office Assistant

Toledo Office - Toledo, OH

Overview

Position Type: Full-Time/Part-Time Education Level: High School Category: Nonprofit - Social Services

Description

Purpose/Scope of Responsibility: Assists staff effectiveness by providing clerical and operational assistance as needed. Supports any and all agency operations.

This is a temporary position, to run through September 30, 2026.

Essential Duties, Responsibilities, & Competencies:

• Provides receptionist tasks by welcoming clients and answering telephones, recording and retrieving messages to distribute to appropriate staff.
• Maintains office operations by monitoring, distributing and ordering office supply inventory and by reporting any problems to management.
• Processes information by copying, retrieving and transmitting documents as required.
• Maintains agency records by retrieving, tracking and filing records.
• Assists in maintaining and updating the agency database and archival collection.
• Maintains client confidence and protects operations by keeping information confidential.
• Assists and supports the entire staff in any tasks needed to ensure smooth operations of the agency.

Other Duties, Responsibilities, & Competencies:

• Shares professional knowledge with staff by seeking out professional development opportunities and sharing new learning with staff.
• Supports agency operations by appropriately representing the agency in all forums and by demonstrating commitment to agency philosophy, mission, goals, policies and procedures.
• Contributes to effective use of agency resources by identifying and implementing options for cost containment.
• Contributes to team effort by accomplishing related results as needed.
• Uses time effectively by appropriately planning, organizing and scheduling required work hours to meet agency needs.
• Demonstrates effective judgment by making appropriate decisions, as well as conducting and maintaining a professional manners and appearance at all times.
• Maintains safe and clean working environment by complying with health and safety guidelines.

Qualifications

• High School Diploma required, Associates Degree preferred
• Must have working knowledge of Microsoft Suite
• Must have excellent organizational skills to work in a team-oriented, fast-paced environment
• Excellent oral and written communication skills
• Ability to work well with a diverse population of clients