Administrative Assistant Office Manager

Job DescriptionJob Description*Requires in-person office work.We are seeking an Experienced* Administrative Assistant for Construction Company to join our team!We are Solar Energy Management company serving agriculture, manufacturing and many commercial sectors. Required Experience: Quickbooks, Excel, Purchase Orders, Invoicing, Service Calls, Accounts Receivables and Accounts Payables, Shipping, Trade Shows, Customer, Sales and Vendor interactions, 1099, LARA, MTO - Familiarity with Property maintenance. Job Duties: * Perform general office duties, such as filing and answering telephones. including office management* Prepare bank deposits, bank reconciliation, accounts payable/accounts receivable and client/vendor billing in QuickBooks.* Validate and keep track of vendor activities, negotiate, and process vendor payments* Knowledge and experience sending 1099s to vendors, filing sales tax with LARA, MTO* Work with shipping, trade show and event registration, marketing materials and communication to sales reps.* Work with vendors to collect w9, COI and other pertinent information. Validate their work and invoices to pay.* QuickBooks bank reconciliation, vendor invoices entry and collection of w9, COI* Office management* Work with Insurance agents, audits and government agencies to file paperwork.*Generate monthly billing for rent or maintenance expenses to tenants.•Collect funds from tenants and handle deposits and accounts receivable schedule.*Contact vendors for property management repair issues and such Assisting in handling details of Brand marketing events and initiatives, as well as coordinating details for Sales/Product presentations and meetings.Assist with trade show bookings, working with office building vendors to coordinate preventative maintenance and keep a log.Ordering and maintaining a log of marketing materialsTake care of Month end , Quarter End and Year end administrative work Qualifications:Microsoft Office knowledge (primarily Outlook, Word, Excel, Power point & Visio).QuickBooks Job Costing, Bank Reconciliation experience is a mustPrevious experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detailStrong organizational skills Minimum Qualifications:Education: College Degree PreferredJob Type: Full-time\nCompany DescriptionEcojiva LLC is a dynamic and innovative company dedicated to delivering cutting-edge solutions in Renewable Energy Industry. We thrive on data-driven decision-making and are passionate about enhancing customer experiences through advanced marketing strategies and AI-powered tools.Company DescriptionEcojiva LLC is a dynamic and innovative company dedicated to delivering cutting-edge solutions in Renewable Energy Industry. We thrive on data-driven decision-making and are passionate about enhancing customer experiences through advanced marketing strategies and AI-powered tools.