Bilingual Administrative Assistant

Job Description

Job Description

We are looking for a Bilingual Administrative Assistant to support daily operations at an education-focused organization in North Charleston, South Carolina. This contract-to-permanent opportunity is ideal for someone who enjoys creating an organized, welcoming office environment while assisting students, families, staff, and visitors. The role combines front-office coordination, enrollment support, and administrative oversight, with a strong emphasis on accuracy, clear communication, and responsiveness. Spanish proficiency is highly preferred.

Responsibilities:

• Provide day-to-day administrative support to school leadership while helping maintain a positive and welcoming campus atmosphere.

• Welcome students, parents, staff, and visitors, manage front-desk activity, and respond to incoming calls and general inquiries with excellent customer service.

• Coordinate enrollment-related tasks, including collecting documentation, processing records, and supporting outreach efforts to help meet student enrollment objectives.

• Assist with student and family orientation activities by preparing materials, scheduling sessions, and ensuring all required forms are completed accurately.

• Handle high-volume data entry and maintain organized student, staff, and office records with close attention to detail.

• Support personnel administration and payroll-related documentation to help ensure timely and accurate internal processing.

• Assist with school budget tracking and management of site-based funds in partnership with the Principal.

• Carry out additional office and operational duties as needed to support academic, behavioral, and organizational goals.

• Use school or district systems as needed for registration, recordkeeping, and administrative workflows.

• High school diploma or equivalent is required; an associate degree is preferred.
• Prior experience in administrative support, office coordination, receptionist work, or a school-based office setting is preferred.
• Strong computer skills, including proficiency with Microsoft Office applications such as Excel and PowerPoint, and comfort working in Windows-based environments.
• Excellent written and verbal communication skills with the ability to interact professionally with students, families, staff, and visitors.
• Demonstrated accuracy in data entry, document management, and general office administration.
• Ability to manage multiple priorities in a fast-paced environment while maintaining a high level of organization.
• Customer service experience is preferred; bilingual communication skills are a plus.
• Experience with student registration processes, district information systems, or supporting at-risk youth is beneficial.