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Administrative Assistant Bookkeeper

Cox Associates

Huntsville, AL
Job Description

Job Description

Administrative Assistant / Bookkeeper

Cox Associates Inc.

Part-Time | Approximately 20 Hours Per Week

Cox Associates Inc. is seeking a highly organized, dependable, and customer-focused Administrative Assistant / Bookkeeper to support the owner in the daily operations of our insurance and financial services office. This position is ideal for someone who thrives in a fast-paced environment, enjoys helping clients, and can work independently with minimal supervision.

The successful candidate will provide exceptional customer service, maintain accurate financial records, coordinate insurance case processing, and perform a variety of administrative duties. We offer flexible office hours and a collaborative work environment where initiative and reliability are valued.

Responsibilities

  • Provide outstanding customer service by assisting clients with questions and resolving issues

  • Perform general administrative and bookkeeping duties

  • Maintain accurate financial records using QuickBooks

  • Update and maintain client information in internal databases

  • Prepare documents, reports, and correspondence

  • Monitor pending insurance cases with carriers and provide status updates to client

  • Assist with social media updates on a weekly and monthly basis

  • Support the owner with day-to-day office operations and special projects as needed

Qualifications

  • Minimum of 3 years of QuickBooks experience (required)

  • Minimum of 3 years of insurance customer service experience (required)

  • Human Resources Benefits Generalist experience is a plus

  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) preferred

  • Excellent organizational skills with strong attention to detail

  • Strong written and verbal communication skills

  • Ability to prioritize tasks, multitask, and work independently

  • Professional, dependable, and customer-focused attitude

  • Life and Health Insurance License preferred.

Compensation & Benefits

  • Part-time position averaging approximately 20 hours per week

  • Flexible office schedule

  • Competitive hourly pay based on experience

  • Supportive, independent work environment

  • Opportunity for long-term growth within the company

Why Join Cox Associates Inc.?

At Cox Associates Inc., we pride ourselves on delivering exceptional service to our clients while maintaining a positive and flexible workplace. We value professionals who take ownership of their work, require little supervision, and consistently deliver high-quality results. Employees who demonstrate these qualities enjoy the flexibility, independence, and trust that make this a rewarding career opportunity.

If you have strong bookkeeping skills, insurance customer service experience, and enjoy working in a professional office environment where your contributions make a difference, we encourage you to apply today.

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Vacancy posted 2 days ago
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