HR Coordinator

Since 1903, YWCA Spokane has been helping women and children overcome social, economic, and personal barriers to accomplish their goals and achieve healthier, more fulfilling lives. Today, we focus on supporting victims of intimate partner domestic violence, promoting early childhood education, and fostering the economic advancement of women. In addition to providing free, confidential, and trauma‑informed programs and services to approximately 14,000 people, YWCA Spokane addresses racial and social justice issues impacting our clients and community. Position: HR Coordinator Location: YWCA Spokane – Main Employment Type: Full‑Time Exemption Status: Non‑Exempt Hours: 40 hours per week, 52 weeks per year; Monday – Friday, 8:00 AM – 5:00 PM Pay: $26.35–$31.61 per hour, dependent on experience Benefits Compensation for this role Pay Range: $26.35–$31.61 per hour, dependent on experience. Additional Pay Opportunities Bilingual Pay Differential – additional $3 per hour for employees who utilize a qualifying second language. Full‑time, hourly, non‑exempt schedule: 40 hours per week, 52 weeks per year; Monday – Friday, 8:00 AM – 5:00 PM. Benefits include: Medical, dental and vision insurance Employer‑Paid Life Insurance 12 Paid Holidays Employee Assistance Program Paid Time Off (accessible at time of hire) Employer‑funded retirement plan & 401K options Ongoing training and development 50% off YMCA Membership Flexible Spending & Dependent Care Account options *Benefit eligibility depends upon employment status. What We're Looking For YWCA Spokane seeks an HR Coordinator who is organized, dependable, and people‑centered to support day‑to‑day operations of the HR department and create a welcoming, supportive experience for employees. The role supports a wide range of HR and administrative functions, including recruitment and onboarding, employee support, trainings and events, HR records management, and operational coordination. We seek someone who can work independently, manage competing priorities, and proactively support day‑to‑day operational and administrative needs. The ideal candidate values human connection and the behind‑the‑scenes work that helps employees feel informed, supported, and connected, while bringing a thoughtful, organized, and collaborative approach. What You'll Be Doing Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The essential functions of the position include but are not limited to the following: Recruitment and Onboarding Coordination Coordinate and support the full recruitment process, including job postings, applicant tracking, interview scheduling, and candidate communication. Ensure a welcoming, equitable, and transparent experience for all applicants. Conduct initial candidate pre‑screening phone calls to assess basic qualifications, interest, and alignment with values. Partner with the HR Manager and hiring teams to organize interview processes and ensure consistent, fair, trauma‑informed hiring practices aligned with BEDI commitments. Prepare and track onboarding materials, background checks, and employment documentation, ensuring timely completion. Manage and facilitate onboarding and orientation processes that help new staff feel informed and connected to YWCA Spokane’s mission, values, and culture. Employee Support and HR Coordination Serve as an approachable first point of contact for general HR questions, providing clear information and routing more complex concerns to the HR Manager. Support internal communication efforts that promote transparency, inclusion, and belonging. Track key HR processes such as performance review timelines, providing proactive reminders. Maintain confidentiality and discretion in all HR matters. Benefits Administration Support Assist employees with benefits‑related questions and help them understand options. Process benefits enrollment, changes, and terminations with accurate documentation. Support open enrollment planning and communication. Ensure benefits processes are consistent with organizational practices. HR Data and Records Management Maintain accurate, up-to-date employee records across HR systems and files. Enter timely data for employee lifecycle changes. Audit files, track missing documentation, and ensure compliance with recordkeeping standards. Prepare and organize HR data and reports for decision‑making. Policy and Compliance Support Implement and communicate HR policies and procedures clearly. Maintain compliance documentation such as I‑9s, training records, and personnel files. Help prepare for audits and internal checks. Approach compliance with attention to detail and human impact. Employee Engagement and Culture Support Assist in coordinating employee engagement events that foster connection and recognition. Support internal communications and shared resources. Participate in workgroups and initiatives, tracking logistics and communication. Contribute to a culture focused on equity, inclusion, belonging, and trauma‑informed practices. Plan and coordinate agency‑wide trainings, all‑staff meetings, and events logistically. Support technology setup for virtual and hybrid meetings. Track attendance and follow‑up after events for continuous improvement. Administrative Operations, Inventory and Systems Coordination Support technology and system coordination, including password resets and account support. Maintain inventory tracking of agency technology and hardware. Assist with onboarding and offboarding technology logistics. Coordinate ordering and restocking of office supplies. Manage employee swag inventory and distribution. Support preparation for onboarding and agency events. General HR Support Provide administrative support to the HR Manager on various HR functions and projects. Assist with process improvements to increase organization and efficiency. Support a collaborative team environment. Engage in ongoing learning and professional development. Cross‑Functional Administrative Support Provide backup support to Accounting, including timesheet tracking and data entry for payroll. Ensure payroll information is collected and submitted accurately. Coordinate with HR and Accounting to flag missing information. Maintain clear boundaries as payroll review remains with Accounting. Position Requirements Education and Experience Associate’s or Bachelor’s degree in Human Resources, Business Administration, or related field preferred, or equivalent experience. 1–2 years of administrative, HR, or related experience preferred. Experience supporting payroll or time‑keeping processes is a plus. Experience in a nonprofit or mission‑driven environment is a plus. Additional Requirements Must meet requirements of YWCA Spokane’s Driver Policy, including: 21 years of age or older. Valid driver’s license. Active personal auto insurance. Satisfactory motor vehicle report (no more than 1 moving violation in past 12 months) or a probationary report (no more than 2 moving violations in past 24 months). Demonstrated ability to build trust and rapport with employees at all levels and diverse backgrounds. Familiarity with HR best practices, employment laws, and regulatory requirements. Strong organizational, time management, and attention to detail skills. Proficiency in HRIS, Google Suite, Microsoft Office; data management and reporting a plus. Commitment to BEDI with DEI experience or cultural responsiveness. Excellent communication and interpersonal skills focused on empathy and confidentiality. Adaptability and willingness to support a trauma‑informed, mission‑driven environment. Competencies Cultural Humility – Demonstrates understanding and respect for diverse backgrounds; promotes cultural awareness. Commitment to Equity and Inclusion – Creates fair conditions and addresses systemic inequities. Trauma‑Informed Practice – Prioritizes safety and healing in work environments. Empowering Empowerment – Supports a workplace where individuals feel valued and capable. Professional Conduct – Acts honestly and with integrity, adhering to ethical guidelines. Adaptability and Resilience – Works effectively amid change and offers solution‑oriented ideas. Effective Communication – Communicates clearly and listens actively. Problem‑Solving and Critical Thinking – Provides proactive solutions aligned with mission and values. Human‑Centered Approach – Creates meaningful services for clients, staff, and community. Effective Interpersonal Skills – Supports mutual respect among colleagues. Independent Work Efficiency – Works independently and productively. Reliability and Continuous Improvement – Demonstrates dependability and a drive for improvement. Understanding of Mission, Values, Goals, and Objectives – Supports YWCA’s mission and programs. YWCA Spokane encourages a diverse workplace and strongly encourages women, people of color, LGBT individuals, people with disabilities, veterans, and survivors of domestic violence to apply. Additional requirements: Must meet YWCA Spokane Driver Policy. Equal Employment Opportunity We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. This position is currently accepting applications. #J-18808-Ljbffr