Executive Operations Assistant

Job Description

Insight Global is looking for an administrative and coordination support an engineering team to ensure efficient operation of department activities. This role will support engineers and management by coordinating schedules, managing documentation, and facilitating communication across internal and global stakeholders, including partners internationally

Primary Responsibilities

• Coordinate calendars, meetings, and travel arrangements for team members and leadership

• Support preparation, formatting, and distribution of technical reports, presentations, and meeting materials

Track and follow up on action items, project updates, and key deliverables

• Maintain department records, SharePoint sites, and documentation systems

• Support onboarding activities, travel reservations and general team logistics

• Coordinate communication with cross-functional teams and global counterparts (including Japan)

• Assist with budget tracking, expense reporting, and administrative processes

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to View email address on click.appcast.io learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

Associate's, Bachelor's degree or equivalent work experience

Looking for someone who can be a right-hand person to the VP of this organization.

Must be able to help with managing budgets, tracking budgets creating budgets, and as well as be involved in the strategic planning of the business for this team

3+ years of recent strong administrative support experience supporting senior leadership (Manager, Senior Manager, VP or Director)

Basic Knowledge of SAP/Ariba

Strong proficiency in Microsoft Office applications (Excel, PowerPoint, Word, Outlook, Teams). Candidates must be tested prior to submitting and must score 80% or better to qualify

Strong organizational and communication skills

Ability to manage multiple priorities in a fast-paced environment Experience supporting engineering or technical teams

Experience working in a global environment, including coordination with Japan

Familiarity with SharePoint or document management systems

Familiarity with advanced visualization/analysis packages (e.g., Power BI)

Openness to explore new tools and methods (e.g., AI) to improve work efficiency

Experience supporting project tracking or reporting activities