Office Assistant - Part time

Office Assistant - Part Time

$17$20/hour | On-Site

The position is MondayFriday, approximately 6 hours per day, scheduled within the company's operating hours of 6:30 AM3:00 PM. The employer is flexible on the exact six-hour schedule based on the candidate's availability, with a potential schedule around 7:30 AM1:30 PM.

Position Overview: We are seeking a dependable and organized Office Assistant to join a busy office and provide day-to-day administrative and clerical support. This is a great opportunity for someone who enjoys variety and is comfortable handling everything from front-office communication and data entry to basic accounting support, purchasing documentation, and general office organization. The ideal candidate is detail-oriented, comfortable working independently, and able to shift between different priorities throughout the day. Previous experience with QuickBooks and Microsoft Excel is highly preferred.

What You'll Be Doing:

• Answer incoming calls, route callers to the appropriate team member, and take accurate messages.
• Greet visitors and provide professional front-office assistance.
• Receive, distribute, and prepare incoming and outgoing mail and packages.
• Enter vendor bills and customer invoice information into QuickBooks.
• Maintain accurate and organized electronic and paper filing systems.
• Track paid and outstanding vendor and customer documentation.
• Review and update purchase order information, including quantities, pricing, and line-item details.
• Monitor office and shop supplies and assist with maintaining appropriate inventory levels.
• Organize employee and general business documentation.
• Assist with basic PDF documents, spreadsheets, data entry, and other administrative projects.
• Help keep common office areas neat, organized, and presentable.
• Provide additional administrative support as needed to keep daily office operations running smoothly.

What We're Looking For:

• Previous office, administrative, receptionist, or clerical experience preferred.
• Experience with QuickBooks is highly desirable.
• Working knowledge of Microsoft Office, particularly Excel.
• Strong data-entry skills with excellent attention to detail and accuracy.
• Professional and friendly communication skills in person, over the phone, and through email.
• Ability to stay organized while managing several different tasks.