HR Coordinator II - 1st Shift

Description

With your approachable personality, provides administrative support to all areas of Human Resources at the 395 location. Collaborates and provides excellent customer service and assistance to all employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES.

Other duties may be assigned.

• Provides excellent customer service to employees and visitors and exhibits an empathetic, welcoming, and compassionate approach in all interactions and any situation and/or need presented while maintaining a patient and calm demeanor. Follows up and closes the loop on open items and provides solutions that support our culture.
• Answers department phone and greets employees and visitors to the department while ensuring all safety procedures are followed. Provides timely assistance and answers questions related to Company policies, procedures, and benefits.
• Performs a variety of administrative duties in all areas of Human Resources, including filing, collating, copying, data entry, and ensuring office supplies are ordered and office is stocked. Accurately enters attendance and disciplinary actions into tracking system.
• Assists with ensuring compliance with Human Resources Federal and State regulations concerning employment with posting all legal requirements. Responsible for the Employment Board and all posted items such as job postings, programs, announcements, and legal postings. Develops and maintains SOP’s for area of responsibility.
• Coordinates accurate records retention for the department, including employee, medical, and benefits folders as well as other HR forms such as I-9’s. Responsible for proper and confidential storage of employee files.
• Performs Oracle purchasing as needed. Receives invoices, enters requisitions into Oracle, obtains approvals, and submits invoices to Accounting for payment.
• Sets ups security badges for new employees, replaces lost or damaged badges, cancels badges, and monitors security cameras and building access. Assists with employee relation issues related to building access and viewing security footage.
• Develops schedules and assists with training and employee surveys.
• Coordinates the Green Parking Program.
• Assists with employee engagement activities, distribution of gifts and any other related HR programs to help support our employee-focused culture.
• Backs up to the 395 front reception desk for meal periods, PTO and for other instances. Greets visitors and ensures all visitor safety processes are flawlessly executed.
• Effectively trains other HR team members in HR procedures and policies.
• Identifies, suggests and implements process improvements.
• Complies with safety and GMP requirements.

SAFETY RESPONSIBILITY STATEMENT

Supports a culture of safe production and exhibits safe work practices. Actively participates in the safety program by engaging in safety activities. Effectively provides and accepts constructive peer-to-peer feedback on safety performance. Adheres to policies, procedures, SOP’s, safe work practices, and safety policies and procedures. Reports ALL workplace incidents to supervisor immediately. Communicates concerns to supervisor, reports hazards, and provides input on prevention. Properly uses, wears, and stores Personal Protective Equipment when required. Participates on safety teams and/or completes safety-related activities as part of regular job responsibilities.

Requirements

With your approachable personality, provides administrative support to all areas of Human Resources at the 395 location. Collaborates and provides excellent customer service and assistance to all employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES.

Other duties may be assigned.

• Provides excellent customer service to employees and visitors and exhibits an empathetic, welcoming, and compassionate approach in all interactions and any situation and/or need presented while maintaining a patient and calm demeanor. Follows up and closes the loop on open items and provides solutions that support our culture.
• Answers department phone and greets employees and visitors to the department while ensuring all safety procedures are followed. Provides timely assistance and answers questions related to Company policies, procedures, and benefits.
• Performs a variety of administrative duties in all areas of Human Resources, including filing, collating, copying, data entry, and ensuring office supplies are ordered and office is stocked. Accurately enters attendance and disciplinary actions into tracking system.
• Assists with ensuring compliance with Human Resources Federal and State regulations concerning employment with posting all legal requirements. Responsible for the Employment Board and all posted items such as job postings, programs, announcements, and legal postings. Develops and maintains SOP’s for area of responsibility.
• Coordinates accurate records retention for the department, including employee, medical, and benefits folders as well as other HR forms such as I-9’s. Responsible for proper and confidential storage of employee files.
• Performs Oracle purchasing as needed. Receives invoices, enters requisitions into Oracle, obtains approvals, and submits invoices to Accounting for payment.
• Sets ups security badges for new employees, replaces lost or damaged badges, cancels badges, and monitors security cameras and building access. Assists with employee relation issues related to building access and viewing security footage.
• Develops schedules and assists with training and employee surveys.
• Coordinates the Green Parking Program.
• Assists with employee engagement activities, distribution of gifts and any other related HR programs to help support our employee-focused culture.
• Backs up to the 395 front reception desk for meal periods, PTO and for other instances. Greets visitors and ensures all visitor safety processes are flawlessly executed.
• Effectively trains other HR team members in HR procedures and policies.
• Identifies, suggests and implements process improvements.
• Complies with safety and GMP requirements.

SAFETY RESPONSIBILITY STATEMENT

Supports a culture of safe production and exhibits safe work practices. Actively participates in the safety program by engaging in safety activities. Effectively provides and accepts constructive peer-to-peer feedback on safety performance. Adheres to policies, procedures, SOP’s, safe work practices, and safety policies and procedures. Reports ALL workplace incidents to supervisor immediately. Communicates concerns to supervisor, reports hazards, and provides input on prevention. Properly uses, wears, and stores Personal Protective Equipment when required. Participates on safety teams and/or completes safety-related activities as part of regular job responsibilities.