Per Diem EMT’s, AEMT’s, Firefighter/EMTs, Firefighter/AEMT’s

ESMERALDA COUNTYBOARD OF COUNTY COMMISSIONERS ADMINISTRATIVE CLERK JOB DESCRIPTION DATE CREATED:DATE REVISED:DEPARTMENT: Esmeralda Board of County CommissionersREPORTS TO: Administrative Assistant to Board of County Commissioners/Director Senior Transportation and B.O.C.C.FLSA STATUS: Non-ExemptSALARY/WAGE GRADE: $18.35BENEFITS: PERS State Retirement, Medical, Dental & Vision with HSA and Life Insurance includedHOURS: Full=time, Monday through Friday, 8:00 am to 12:00 pm and 1:00 pm to 5:0 pm DEFINITION: Administrative Clerk works in support of the Administrative Assistant/Director of Senior Transportation and assists in Tourism. ESSENTIAL FUNCTIONS: Perform receptionist duties: answer/make phone calls, greet visitors, direct others to correct departments as needed, answer questions, provide information about county projects, events, and community opportunities that do not fall under confidentiality. Create and/or maintain documents for Senior Transportation, Commodities, and Visitor Center. Compile, file and maintain records both online and in physical form. Perform data entry in local files and online for Nevada State ADSD Grant in the Assist in the coordinating with receiving and disbursing of County Commodities, including finding/supervising volunteers, loading transport vehicles, and occasionally delivering commodities to seniors and home-bound individuals, as well as maintaining a clean Commodities trailer/barn. Complete required Commodity reports at end of month and by the 5th of the next month of distribution dates. Assist with preparation for BOCC meetings. Attend BOCC meetings, take notes, answer questions or comment when Pick up Commissioners' Office mail at the Post Office all operating business days. Prepare and complete ADSD/Transportation updated registration mailings for clients by March 31st each year and maintain new registration throughout the year, as well as assist with surveys annually/bi-annually. Collect, prepare and submit to Administrative Assistant the weekly submission of the Transportation deposits for signature, then to Clerk/Treasurer's office for weekly deposit. Assist with research and completion of new grants. Assist and maintain departmental cell phones and train drivers on use of cell phones as needed. Assist in Transportation Driver Training, including grant-required paperwork. Assist Commissioners with various duties such as email, cell phones, etc., as needed. QUALIFICATIONS FOR EMPLOYMENT: Knowledge and Ability: Knowledge of: basic computer office operations, specifically word processing, spreadsheets, Adobe Acrobat and/or database operations; basic record keeping and bookkeeping principles and practices; correct English usage including spelling, grammar, and punctuation; aptitude to deal effectively and respectfully with the public, coworkers and those in various government organizations; proper format for letters, reports, resolutions, ordinances, and agenda items; Skill to: accurately type at a rate sufficient to perform assigned duties; operate standard office equipment; e.g., fax, copier, calculator, multi-line telephone, and a personal computer with word processing, spreadsheets, and/or database software knowledge; compose correspondence from brief instructions; organize and maintain office and technical, specialized files and records; Ability to: perform a broad range of clerical tasks involving the use of judgment with accuracy and speed; maintain numerical records; provide quality customer service including the ability to respond to the public and others in a courteous and respectful manner, and the ability to diffuse customers who may be upset; and provide factual information, both in person and over the phone, consistent with the organization's policies; keep information in strict confidence; organize, prioritize workload, take initiative and exercise sound independent judgment within areas of responsibility; meet deadlines, and efficiently schedule available time within priorities; communicate effectively and clearly both verbally and in writing and on social media; establish and maintain effective working relationships with County Commissioners, managers, elected officials, staff and others encountered in the course of work. SPECIAL REQUIREMENTS: Must have a valid Nevada Driver's License.Experience and Training: Any combination of training, education, and experience that would provide the required knowledge, skills, and abilities. A typical way to gain the required knowledge, skills, and abilities is:Completion of the requirements for a high school diploma or equivalent and two years of progressively responsible experience working in an office setting, preparing correspondence and/or reports, compiling data, and dealing with customers.PHYSICAL AND MENTAL REQUIREMENTS: The physical and mental requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.Strength, dexterity, coordination, and vision to use keyboard and video display terminal for prolonged periods. Strength and stamina to bend, stoop, sit, and stand for long periods of time.Dexterity and coordination to handle files and single pieces of paper; occasional lifting of files, stacks of paper or reports, references, and other materials. Some reaching for items above and below desk level. Some bending, reaching, squatting, and stooping to access files and records is necessary. The manual dexterity and cognitive ability to operate a personal computer using word processing and databases.Ability to effectively interpret reports and financial data. Ability to interact professionally, communicate effectively, and exchange information accurately with all internal/external customers. The ability to communicate via telephone. Ability to appropriately handle stress and interact with others, including supervisors, coworkers, employees, and the public. Maintain regular and consistent punctuality and attendance.Lifting (up to 30 pounds) is occasionally required.In compliance with applicable disability laws, reasonable accommodations may be provided for qualified individuals with a disability who require and request such accommodations. Applicants and incumbents are encouraged to discuss potential accommodations with the employer.WORKING CONDITIONS: Work is performed under the following conditions.Position functions indoors, with the exception of the Commodities Days, in an office type environment where most work is performed at a desk. Environment is generally clean with limited exposure to conditions such as dust, fumes, noise, or odors. Frequent interruptions to planned work activities can occur._________________________________________ ______________________ Employee’s Signature Date ESMERALDA COUNTY BOARD OF COUNTY COMMISSIONERS #J-18808-Ljbffr