Office Manager Assistant

Office Manager Assistant

Burnett Specialists is seeking a dependable, detail-oriented Office Manager Assistant with a Downtown Houston Law Firm for a contract opportunity with a strong potential to transition into a full-time, permanent position after 90+ days! This is an excellent opportunity for someone who enjoys a variety of responsibilities, thrives in a professional office environment, and brings a proactive, "whatever it takes" attitude to their work! QuickBooks experience is highly preferred!

Office Manager Assistant Location: Downtown Houston, TX

Parking: Free

Pay: $23–$26/hour, depending on experience

Employment Type: Contract to Start (Potential to Convert After 90+ Days)

Schedule: Monday–Friday | 8:00 AM–5:00 PM, 8:30 AM–5:30 PM, or 9:00 AM–6:00 PM

Work Arrangement: 100% On-Site

Key Responsibilities

• Enter and process vendor invoices using Timeslips billing software and QuickBooks accounting software.
• Enter and maintain time entries in Timeslips as needed.
• Reconcile bank accounts and credit card statements, ensuring accuracy and timely completion.
• Assist with billing, financial documentation, and general accounting-related administrative tasks.
• Maintain organized financial records, invoices, receipts, and supporting documentation.
• Coordinate office repairs and maintenance requests with approved vendors and contractors.
• Monitor and arrange maintenance for office equipment, including cooling systems, ice makers, and other office equipment.
• Maintain vendor accounts, service subscriptions, and related documentation.
• Update and maintain monthly spreadsheets, including telecommunications and expense tracking records.
• Manage filing, document organization, and recordkeeping for office leadership and administrative departments.
• Provide backup receptionist coverage, including answering phones, greeting visitors, and directing calls.
• Assist with office safety procedures, including completing required Fire Warden training and certification.
• Coordinate with internal staff and external vendors to ensure office needs are addressed efficiently.
• Prepare, update, and maintain documents, spreadsheets, and correspondence using Microsoft Office.
• Support the Office Manager and Billing Manager with daily administrative and operational responsibilities.
• Assist with special projects and additional office duties as needed to ensure smooth daily operations.

Qualifications

• Previous administrative, office coordination, or accounting support experience; law firm experience is a plus.
• Experience with Timeslips and QuickBooks highly preferred.
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
• Strong organizational skills, attention to detail, and ability to multitask.
• Excellent written and verbal communication skills and professional phone etiquette.
• Polished, professional demeanor with a strong customer service mindset.
• Dependable, proactive, and willing to jump in wherever needed.
• Ability to work independently, take initiative, and maintain confidentiality.
• Comfortable managing a variety of responsibilities in a busy professional office environment.