Utility Operations Coordinator

Utility Operations Coordinator

For over 75 years, Magnolia Plumbing, LLC has proudly served the DC metropolitan area, delivering reliable solutions for both residential and commercial customers across heating and cooling (HVAC), plumbing, wastewater management, and underground site utility work. Magnolia Plumbing LLC is seeking a Utility Operations Coordinator to support our growing Underground Utilities Division. This position serves as a critical link between office and field operations, assisting Senior Project Managers and Field Superintendents in the planning, execution, and close-out of utility service projects. This is an excellent opportunity for a highly organized and motivated professional looking to build a long-term career in utility construction and operations management.

The Utility Operations Coordinator supports the Senior Project Manager and Field Superintendents in planning, execution, and close-out of utility service projects. This role serves as a critical link between office and field operations, helping ensure projects are completed safely, on schedule, within budget, and in compliance with project requirements.

The ideal candidate is organized, detail-oriented, and possesses strong communication and administrative skills. This position offers excellent opportunities for professional growth and advancement within utility construction and operations.

Responsibilities:

• Assist Senior Project Managers and Field Superintendents with daily project coordination and administration.
• Support project planning, scheduling, customer communication, and tracking of project milestones.
• Maintain project documentation, including permits, contracts, change orders, daily reports, and close-out packages.
• Monitor project budgets, costs, and expenditures to help ensure financial objectives are met.
• Coordinate communication between field personnel, subcontractors, vendors, clients, and regulatory agencies.
• Prepare and distribute project correspondence, reports, meeting minutes, and other project-related documentation.
• Pull permits and schedule inspections.
• Track material deliveries, equipment needs, and project schedules.
• Maintain organized digital and physical project files.
• Support project close-out activities, including final documentation and client deliverables.
• Perform other duties as assigned to support successful project execution.

Requirements:

• High school diploma or equivalent required.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Proficiency with Adobe Acrobat.
• Strong computer and data-entry skills.
• Excellent written and verbal communication skills.
• Professional email and business correspondence skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Ability to work effectively with both office and field personnel.
• Two (2) years of experience in utility construction, utility operations, project coordination, project administration, or project management preferred.
• Experience working with underground utility, water, sewer, stormwater, electric, gas, or telecommunications projects preferred.
• Familiarity with construction documentation, permitting, and project scheduling preferred.
• Associate or bachelor's degree in construction management, Engineering, Business, or a related field is a plus.

Benefits & Culture:

• Medical benefits starting the first of the month, plus company-paid life insurance and long-term disability.
• Company contributions to 401(k) and HSA.
• Company-paid Employee Assistance Program (EAP) and mental health coverage.
• Company-paid Basic Life Insurance Policy.
• Paid time off (PTO) available from day one.
• Empowered environment: we trust you to own your work.
• Opportunity to pursue trade school and ongoing professional development.
• Safety Incentive bonus.

As part of our standard hiring process, this role requires completion of a background check and drug screening following an offer of employment.