Accounts Receivable Representative

Job Description

Job Description

The Accounts Receivable Representative plays a critical role in managing the invoicing, payment processing, and account reconciliation activities within a small accounts receivable team. Reporting to the Accounts Payable/Receivable Supervisor, this position ensures accurate and timely customer communication, dispute resolution, and maintenance of financial records using ERP and accounting software such as SAP, Oracle, and QuickBooks. This role offers opportunities for growth into senior accounts receivable positions.

Responsibilities

• Generate and send accurate invoices to customers
• Process customer payments and apply them to appropriate accounts
• Reconcile accounts to ensure accuracy and completeness
• Communicate effectively with customers regarding account status and payment issues
• Enter and maintain data in accounting software systems
• Conduct collections activities to resolve past-due accounts
• Prepare detailed reports on accounts receivable status
• Resolve billing disputes and discrepancies promptly
• Maintain organized financial records and documentation

Preferred Qualifications

• 1+ years experience in accounts receivable
• High School Diploma or equivalent
• Proficiency in invoicing and payment processing
• Strong customer service and communication skills
• Experience with data entry and Microsoft Excel
• Attention to detail and effective time management