Parks Maintenance Manager

Parks Maintenance Manager

This professional position combines supervisory responsibilities with the application and technical knowledge to manage the Parks Division. The Parks Maintenance Manager establishes goals and objectives, plans, develops, implements, and evaluates the grounds maintenance, repair functions, and cleanliness of the park systems which includes athletic fields, splash pads, community parks, playgrounds, fitness equipment, gymnasium, restrooms, dog parks, and beach access areas.

Responsible for overseeing the maintenance and upkeep of public parks and recreational facilities. The financial, material, and personnel resources to accomplish day-to-day operations. Coordinating maintenance, repair, and landscaping projects. Additionally, responsible for purchasing, budget management/preparation, supervision of staff, logistical support for City-wide events and capital improvement projects. Position Scope: This is a management position and an Essential Personnel position.

Illustrative Examples of Essential Duties

This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

• Plans, manages, and oversees the daily functions, and operations of the Parks division.
• Participate in the department's development of goals, objectives, policies, and procedures. Recommends and implements policies and procedures including standard operating procedures.
• Short-term and long-term planning development for maintenance and improvement of parks and facilities.
• Manages, supervises, and coordinates human resource functions such as recruitment, onboarding, training and staff manuals, employee performance evaluations, and disciplinary actions.
• Manages and approves Parks Division biweekly payroll.
• Assists in maintaining and preparing the division budget, preparing and submitting a budget for all city parks. Monitors budget expenditures; prepares cost estimates for maintenance and repairs.
• Vendor and Contract Management. Collaborating with internal and external vendors or contractors for specialized maintenance tasks.
• Oversee the management of the City's landscaping contract as it relates to City parks. Coordinates beautification projects, schedules performance inspections, and documents deficiencies and/or contractual deficiencies.
• Plans and lays out maintenance works projects; manages inventory of supplies and equipment; prepares documents for equipment procurement; participates in the bid process when needed.
• Manages the use and operation of tools, equipment, and vehicles; ensures that tools, equipment; and vehicles are safely operated, maintained, and secured when not in use; schedules service, repairs, and replacement of tools and equipment.
• Performs project management duties including reviewing specifications, planning procedures for construction based on project start and completion times and determining staff requirements for each phase of the project. Procures materials in conformance with project schedules; manages to meet budget and timeline goals.
• Manages the parks division response in the event of a storm or natural disaster. Implements the comprehensive emergency management plan, as needed. Responsible for tracking and documenting all associated work during a declared state of emergency.
• Maintains files, databases, and records related to park maintenance and operations; prepares a variety of written reports, memos, and correspondences.
• Ensures compliance with all health and safety program rules, procedures, and protocols; ensures subordinates follow safety policies and procedures; enforces proper safety precautions; educates employees on rules; regulations, safe work habits, and potential hazards presented by their work environments.
• Answers questions and provides information to the public; investigates and responds to complaints and inquiries from residents, other departments, and agencies; recommends corrective actions to resolve issues
• Participates in the coordination and implementation of city special events, classroom set ups, and facility maintenance.
• Ensures compliance with all city, state, and federal regulations related to environmentally sensitive land
• Performs any other job-related duties as assigned.

Knowledge, Skills and Abilities

• Knowledge of principles and practices of supervision and leadership, including work planning, assignment review, scheduling, evaluations, discipline, and training.
• Knowledge of the principles and practices of parks and grounds maintenance, programming, development, and administration.
• Knowledge of pertinent federal, state, and local rules, regulations, ordinances, and other regulatory standards applicable to the work.
• Knowledge of parks and facilities development and maintenance for a public government agency.
• Knowledge of occupational hazards and related safety precautions.
• Knowledge of principles and techniques for fostering effective work groups, inter-departmental relations, and community partnerships while providing high level of customer service.
• Knowledge of modern office practices, methods, and computer equipment and applications related to the work.
• Knowledge of project management for capital projects.
• Skill in verbal and oral communication.
• Ability to effectively supervise contracted service workers, and train, motivate and supervise a staff comprised of entry and journey-level employees engaged in carrying out departmental functions.
• Ability to organize work, establish priorities, meet established deadlines, and follow up on assignments with a minimum of direction. Ability to compile and maintain complex records and prepare reports
• Ability to establish and maintain effective working relationships with City employees, the public, and vendors
• Ability to learn the maintenance operation, policy, and procedures of the City and the assigned department or office.
• Ability to convey city, state, and federal regulations of sensitive land to staff and residents.

Minimum Requirements

• Bachelor's degree or equivalent.
• Minimum of four (4) years of progressively responsible experience performing similar duties in facility and/or park maintenance.
• Three (3) years of experience supervising maintenance staff.
• ICS-100: Introduction to the Incident Command System
• ICS-200: ICS for Single Resources and Initial Action Incidents
• ICS-700: National Incident Management System: An Introduction
• Any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job ICS-100, ICS-200, and ICS-700 must be completed within three (3) months of hire.
• Excellent verbal and written communication skills
• Ability to work a varying schedule to include nights, weekends, and holidays.

License and/or Certifications:

• Cardiopulmonary Resuscitation (CPR) and Pediatric First Aid certification.
• Aquatic Facility Operator (AFO) certification.
• OSHA 10-hour Construction certification.
• OSHA 10-hour General Industry certification
• Certified Playground Safety Inspector (CPSI) certification
• Valid Florida driver's license.
• Certified Parks and Recreation Professional (CPRP) preferred
• All required certifications must be obtained within six (6) months of hire.

Additional Information:

• Employee must be available to work the City's four signature events annually including City Anniversary, Egg Scramble, Boogie by the Beach, and Winter Fest. Dates are provided annually.
• There is a one-year probationary period.
• It is the responsibility of the incumbent to maintain their licenses and/or certifications as a job requirement.
• Background screenings are conducted through the Clearinghouse @

Benefits

Health Insurance

The City has a three-tiered stipend plan to help offset the cost of employee health insurance coverage. The three tiers are as follows:

1. Opt Out – Employees opting out of the City's health insurance plan receive $550 contribution, pro-rated semi-monthly. Only employees who provide proof they are enrolled in a creditable coverage insurance plan or Medicare may "opt-out" of the City's health insurance plan. The City reserves the right to verify coverage, request additional information, deny, or cancel this benefit at any time.
2. Single Coverage – Employees choosing single coverage receive a contribution of $814.60 monthly, pro-rated semi-monthly.
3. Dependent Coverage – Employees choosing dependent coverage receive a monthly contribution amount of $1,183.92 if enrolling with employee + child(ren) coverage, $1,2