Processor, Accounts Payable

KeHE Accounts Payable Processor

At KeHE, we're obsessed with creating solutions, unboxing potential, and serving others and it all starts with you. As an employee-owned distributor of natural and organic, specialty, and fresh products, we're committed to making a positive impact and scaling our success together. With a culture that fosters development and opportunity, you'll be embarking on a career that's moving forward. When you join KeHE, you're becoming part of a team that is a force for good.

Primary Responsibilities

The Accounts Payable Processor is responsible for ensuring that Trademark Transportation pays the right amount at the right time, only when authorized, with supporting documents on file. The role will be primarily responsible for processing incoming invoice documentation, validating the accuracy of charges, and initiating payment on schedule. The role will be part of a team that handles other administrative processes as assigned. As with all positions at KeHE Distributors, we expect that all actions will be consistent with KeHE's Mission, Vision, and Values.

Essential Functions

DUTIES, TASKS AND RESPONSIBILITIES:

• Processes carrier paperwork including freight bills, bills of lading, and accessorial receipts to be uploaded into the transportation management system. Identifies missing documentation and follows procedure to ensure its collection.
• Validates load and order information following procedure, ensuring accuracy of costs, reference numbers, and counts. Uploads supporting documentation into transportation management system.
• Administers freight bill audit review and resolution.
• Interacts professionally with carriers, vendors and others over the phone and by email as required to resolve missing paperwork, aging balances, account discrepancies, and other administrative issues.
• Processes vendor payments and employee expense reimbursement requests promptly and accurately, adhering to accounts payable procedures, invoice approval policies, and payment methods and terms.
• Maintains carrier, vendor, and other payee records in transportation management system and accounting software.
• Other duties and projects as assigned.

SKILLS, KNOWLEDGE AND ABILITIES:

• Ability to work with numbers, facts, and details, perform analysis, and report results.
• Ability to handle a high volume of repetitive tasks with superior attention to detail and accuracy in data entry and record-keeping.
• Ability to manage the schedule and timely completion of multiple concurrent priorities.
• Ability to recognize processing inconsistencies, data discrepancies, or other issues, and work with others to resolve effectively.
• Ability to communicate effectively with internal and external stakeholders.
• Proficiency in QuickBooks and Microsoft Excel.
• Typing speed of 50 words per minute and 10-key by touch.

Minimum Requirements, Qualifications, Additional Skills, Aptitude

EDUCATION AND EXPERIENCE:

• High school diploma or GED required.
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 3+ years of experience and demonstrated superior understanding of reading bills-of-lading and accurately validating proof-of-delivery.
• 3+ years of experience in office administration, processing freight bills, payment processing, or accounts payable.

PHYSICAL REQUIREMENTS:

• These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job.

Equal Employer Opportunity Statement: KeHE Distributors provides equal employment opportunities to all employees and applicants for employment and prohibits all forms of discrimination and harassment on the basis of race, color, religion or faith, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training as well as the administration of all Human Resources and Talent Acquisition processes.