AI-Fluent Operations Coordinator

AI-Fluent Operations Coordinator

Guatemala City, Guatemala

About the Job AI-Fluent Operations Coordinator

AI-Fluent Operations Coordinator (Remote | PST Schedule) Job Overview We are seeking an organized and proactive AI Fluent Operations Coordinator to support daily operations in a remote environment. The role includes administrative coordination, scheduling, communication, documentation, and task tracking while leveraging AI tools to improve efficiency and workflows. Key Responsibilities Manage calendars, meetings, and scheduling across time zones (PST alignment required) Handle inbox management and draft professional email communications Prepare documents, reports, and maintain organized digital files Perform data entry and maintain records in spreadsheets, CRMs, or databases Coordinate with internal teams, clients, and vendors Track tasks, deadlines, and project timelines Use AI tools (e.g., ChatGPT) to draft communications, summarize information, and support workflow automation

Requirements Experience as virtual assistant or administrative support, operations coordination, or similar roles B2 English proficiency or higher Availability during PST business hours Strong organizational and communication skills Ability to work independently in a remote environment Comfortable using AI tools to improve productivity

Technical Skills

• Google Workspace or Microsoft Office
• Project management tools (Asana, Trello, ClickUp or similar)
• Communication tools (Slack, Zoom)
• Basic CRM familiarity preferred
• Reliable internet connection and remote work setup