Project Coordinator Dispatch

San Diego-based commercial property services company seeking an experienced Project Coordinator – Dispatch to join our growing team. About the Position This role is responsible for coordinating daily service operations by scheduling technicians, managing work orders, coordinating with vendors, communicating with clients, and ensuring timely completion of maintenance and repair services. The coordinator works with Project Managers to prioritize scheduling, resolve delivery challenges, and balance technician workloads. Schedule and dispatch technicians to service calls, maintenance requests, inspections, and project-related work. Monitor technician schedules and optimize routes, assignments, and workload distribution. Ensure work orders are accurately assigned, documented, and updated in company systems. Track job status from initiation through completion and billing readiness. Ensure all service documentation, photos, notes, and completion details are accurately recorded. Support procurement coordination efforts for direct materials, tools, and inventory items. Serve as a point of contact for clients regarding service requests, scheduling, and status updates. Provide proactive communication regarding appointment confirmations, delays, completions, and follow-up activities. Maintain a high level of customer service and professionalism when interacting with clients. Coordinate and schedule third‑party vendors and subcontractors to support service delivery. Requirements At least 2 years of dispatching, scheduling, service coordination, or similar experience required. Experience supporting field service in a property services, facilities maintenance, HVAC, plumbing, construction or related organization is highly preferred. Strong organizational skills with exceptional attention to detail. Excellent verbal and written communication skills in English. Bilingual in Spanish is helpful. Proven ability to manage multiple priorities in a fast‑paced environment. Strong customer service and problem‑solving skills. Intermediate skills using Microsoft Office Suite required. Familiarity with vendor management and subcontractor coordination is desired. About You The ideal candidate is detail‑oriented, proactive, and thrives in a fast‑paced environment where effective communication, organization, and follow‑through are critical to success. This position serves as a key liaison between clients, field technicians, vendors, and internal teams to ensure exceptional service delivery and operational efficiency. Benefits and Compensation Benefits include generous company contribution to medical coverage and a 401(k) match. Additional benefits include dental, vision, accident coverage, and employer‑sponsored mental health and wellness resources. This position pays between $28.00 and $32.00 per hour depending on experience. We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, or any other protected characteristic under applicable law. Equal Opportunity Employer D/F/M/V. #J-18808-Ljbffr LOT Commercial Property Services