Family Law Legal Assistant

Job Description

Job Description

Legal Assistant - IN OFFICE ONLY

Do you look forward to going to work each day? Life's too short to start your day with dread. We want to come to work each day. At our firm, you'll be a part of a team where firm culture is a top priority. We invest in each team member as well as in our firm as a whole. You will work with a team that works collaboratively and creatively, supporting each other's professional growth as we collectively support clients.

We help good people end broken marriages by practicing family law differently, helping clients end marriages in a manner consistent with their core values. Clients deserve better than a process that ends in outright warfare. Divorce can become a transitional period of remarkable growth and transformation when focused on the future rather than the past. Clients need to know that they have options when facing a divorce. We help them find a better way that empowers them to enter their next chapter with hope. If you’re a collaborator at heart, let us hear from you.

We are a boutique law firm seeking the perfect match for an in-office, superior team member with prior Legal Assistant experience in a law firm; please do not apply if you do not have prior relevant experience .

$45,000 - $55,000

This role in our firm is crucial to caring for clients in both a compassionate and efficient manner. Positive, friendly, and professional interpersonal skills are essential requirements for becoming a member of our firm.

• File court documents, including e-filing; oversee Administrative Assistants in their performance of same
• Maintain the integrity of a case’s file management systems regarding their assigned cases, including classifying, arranging, retrieving and storing information in both electronic and hard copy formats
• Oversee Administrative Assistants in the setting up and maintenance of the same
• Perform file opening procedures; assist with the closing of client files in a thorough manner pursuant to the Firm’s closing and document destruction policy
• Manage calendars; schedule appointments, and hearings; track deadlines and time-sensitive tasks, oversee Administrative Assistants in their maintenance of the same
• Monitor case court dockets; assure Attorney calendars up-to-date with case events; oversee Administrative Assistants in their maintenance of same
• Schedule and prepare for mediations, coordinating with mediator, opposing counsel, client
• Schedule and prepare conference calls, client meetings, settlement conferences, court hearings
• Update legal case management system regarding their assigned cases; capture client information
• Be accessible to clients as needed throughout their case’s progression; provide professional, compassionate client support
• Monitor, prioritize, organize and facilitate daily workflow for Attorney(s), self, Paralegals
• Back up the Administrative Assistant to answer, screen, prioritize and place telephone calls appropriately; communicate effectively and professionally with clients, potential new clients, vendors, attorneys, paralegals, court personnel
• Back up the Administrative Assistant to accurately notate messages and forward messages to appropriate Firm personnel; notate/record messages in the Firm’s case management software
• Provide marketing support with regard to potential new client intake when needed; collect initial required information for potential new client intake and conflicts checks when acting as backup to the Administrative Assistant

• Knowledge of basic legal terminology, processes, documents, and case flow as it relates to family law
• Shows attention to detail; robust writing, grammar and proofing skills
• Is highly organized; able to multi-task proficiently
• Shows strong interpersonal skills in working with clients, attorneys, Court personnel, vendors, Firm members, etc.; able to communicate effectively and professionally with clients, vendors, attorneys, paralegals, Court personnel, Firm members
• Able to work collaboratively under the direction of attorneys and Firm management, and be willing to contribute by performing any task needed to support clients or the Firm
• Shows professionalism at all times with a positive, collaborative, and friendly attitude and approach
• Possesses personality, character, humor, intelligence, and compassion; is a team member who genuinely cares about the people for whom and with whom they are working; has a positive and friendly attitude
• Able to exercise high levels of discretion, confidentiality, sensitivity and integrity
• Able to adhere to Firm policies and procedures

At Hargrave Family Law, we are redefining what a family law firm can be. We believe in leading with empowerment, providing compassionate client service, working collaboratively, and delivering excellence at every step. We serve amazing clients who value family and dignity during one of life's most challenging transitions. We also support each other as we strive to fulfill the Firm’s mission every day.

On our team, you become part of a mission:

• Real Impact : Your work helps people rebuild their lives with clarity, dignity, and hope.
• Creativity : We value innovation and strategic thinking; your ideas will help shape the future of our brand.
• Collaborative Culture : We believe in connection, creativity, authenticity, and empowerment, with clients and each other.
• Growth : As we expand our firm and influence, you’ll have the chance to grow your leadership and make a lasting mark.

If you’re ready to bring heart, strategy, and excellence to a fast-growing, mission-driven firm, we can’t wait to meet you.