Fuel Schedule Coordinator

Menzies Aviation Fuel Scheduler Coordinator

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

Role Purpose

The Menzies Aviation Fuel Scheduler Coordinator coordinates, maintains and oversees the Fuel Systems Operations by performing the following duties in accordance with company procedures.

What You Will Be Doing

• Preparation of daily, weekly, monthly, and annual financial reports for the SMF Fuel Facility and issuance of such other statistical reports as necessary to meet the requirements of DFW Fuel Facility.
• Coordinates with system support personnel to develop written specifications for program modifications to enhance system functionality.
• Reviews program modifications test result(s) to ensure conformity to written specifications and ensures that necessary changes to system documentation are made.
• Ensure that all logs, control totals, sign offs, and processing are completed in approved manner and on a timely basis.
• Issuing written reports (minimum monthly), identifying agent, supplier, airline problems, and directing correspondence to appropriate third-party supervisory personnel.
• Issuance of all daily and monthly reports to airlines, agents, and suppliers detailing inventory activity for the month.
• Preparation and development of monthly invoices to SMF's member airlines and non-member participants.
• Overseeing and providing guidance in ensuring that individual supplier/airline fuel usage demands are satisfied in conjunction with total airport requirements and restrictions.
• Ensuring that U.S. Custom Bonded Fuel requirements (if applicable) are adhered to on daily basis. Coordination of any audits as necessary, by suppliers, airlines, ATA, etc. and DFW Fuel Facility.
• Individual may perform other duties as assigned, notwithstanding work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance workload.
• Obtain, analyze and develop monthly fuel usage projections in conjunction with data supplied by suppliers/airlines. Utilization of fuel projections to determine appropriate physical inventory levels to maintain satisfied projections and airport demands. General oversight of scheduling activity is required.
• Coordinate scheduling of all fuel into individual supplier accounts to ensure inventory levels are sufficient to meet sales activity. Monitor individual inventory levels precisely to insure adequate storage capacity. These scheduling activities include working closely with SMF's airlines, suppliers, and pipeline transportation company to develop monthly fuel inventory projections and pipeline schedules well before the start-up of the month.
• Review daily accounting transactions activity to ensure compliance with scheduled activity.
• Ensure that a formal written documentation process is maintained from suppliers/airlines concerning fuel projections, exchanges, uplift scheduling, truck rack usage, pipeline schedules, etc.
• Schedule bonded (if applicable) fuel to ensure that inventory levels are sufficient to meet the sales demand as may be required.
• Coordinate/schedule fuel inventory/tank availability with operations for required tank cleaning.
• Schedule truck rack activity (on/off loads) to ensure compliance with insurance regulations at SMF.
• Schedule pipeline activity to ensure compliance with regulations at SMF
• Coordinate and monitor required operations to ensure that product schedules are followed, and problems resolved in accordance to policy.
• Able to meet the Station's attendance standards.
• Other duties as assigned.

Safety, Security, Wellbeing and Compliance:

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

What We Are Looking For:

• Must be 18 years of age or older.
• Possess and maintain a valid US driver's license with a clean driving record.
• Pass pre-employment drug screen and all pre-employment testing.
• Must be comfortable lifting 70lbs repetitively.
• Must be comfortable working in all weather conditions.
• Pass FBI background and obtain US Customs Seal
• Must be available and flexible to work variable shifts including weekends and holidays.
• Prior Fuel Facility / Aircraft Fueling/Airline experience preferred.
• Associate degree (A.A.) or equivalent from two-year college or technical school; or three plus years related experience and/or training; or equivalent combination of education and experience.
• Ability to read and comprehend complex instructions, correspondence, service contracts and memos.
• Ability to effectively present information and respond to questions from groups of managers and customers.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply concepts such as percentages, ratios, and proportions to practical situations.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Prior Fuel Facility / Aircraft Fueling/Airline experience required. Experience with operating in an airport environment.

Knowledge, Skills, and Abilities

• Ability to learn quickly.
• Ability to understand and carry out oral and written instructions and request clarification when needed.
• Strong interpersonal skills
• Ability to work as part of a team.
• Ability to build relationships.

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact to recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Application Instructions

Is this role ticking all the boxes for you? If so, please click apply now!

Qualifications

Education

High School or better.

Experience

Prior Fuel Facility / Aircraft Fueling/Airline experience required. Experience with operating in an airport environment.

Licenses & Certifications

DRIVERS LICENSE

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.