Purchasing Coordinator

Purchasing CoordinatorThe Purchasing Coordinator provides administrative and procurement support to the Purchasing team, with a primary focus on documentation coordination and cross-functional support. This role combines organizational and administrative work with some hands-on buyer responsibilities and procurement tasks. The ideal candidate is highly detail-oriented, organized, and able to manage multiple priorities and projects.Key ResponsibilitiesAdministrative & Documentation Support (primary focus)Request, track, and collect required documentation from suppliers (e.g., certifications, compliance documents, contracts) and route to the appropriate internal teamsPartner closely with the Quality team to ensure supplier documentation is gathered accurately and submitted in a timely manner to support recordkeeping and compliance needsSupport the Legal team with documentation requests related to supplier contracts, agreements, and other procurement-related paperworkAssist with preparing reports, tracking logs, and status updates for ongoing documentation needsBuyer & Procurement SupportAssist the Purchasing team with buyer responsibilities as needed, including placing and tracking purchase ordersSupport day-to-day procurement tasks such as order follow-up, supplier communication, and resolving basic order discrepancies as neededHelp maintain accurate procurement records within the ERP systemAssist with basic procurement processes, including obtaining quotes and confirming order details as directedProject & Task ManagementManage and prioritize a variety of small projects and assignments across purchasing, quality, and legal support functionsBalance competing deadlines and shifting priorities while maintaining accuracy and attention to detailProactively communicate status updates and flag potential delays or issues to relevant stakeholdersQualificationsRequiredExceptional organizational skills and high attention to detailStrong ability to prioritize and manage multiple tasks/projects simultaneouslyComfortable working cross-functionally with Purchasing, Quality, and Legal teamsProficiency with Microsoft Office (Excel, Outlook, Word)PreferredFamiliarity with ERP systems (e.g., SAP, Oracle, NetSuite, or similar)General knowledge of procurement processes (purchase orders, supplier communication, order tracking)Prior experience in an administrative, purchasing, or coordinator roleWork EnvironmentThis role works closely with internal teams including Purchasing, Quality, and Legal, and will require regular communication with external suppliers.Note: This job description is intended to convey information essential to understanding the scope of the role. It is not intended to be an exhaustive list of responsibilities, duties, and skills required.