Contractor Administrator Manager

Contractor Administrator Manager – Elwood, IL The Contractor Administrator manages on‑site execution of third‑party contractors supporting maintenance and repair activities. This role ensures contractor work is performed in compliance with safety requirements, contractual obligations, and approved scopes of work. Responsibilities include verifying contractor scheduling, qualifications, training, and work authorization to support disciplined execution aligned with maintenance plans and operations priorities. Planning & Scheduling Enablement Coordinate contractor availability with Maintenance Planning/Scheduling and Operations for routine, backlog, shutdown/turnaround, and emergency work. Ensure all required pre‑job documentation is complete and approved prior to execution (e.g., JSA/JHA, permits, LOTO, confined space, lift and hot work plans). Onboarding & Qualification Verify contractor company and individual worker compliance with site requirements, including orientations, safety training, craft qualifications, medical/fit‑for‑duty, and drug/alcohol programs. Maintain current contractor rosters, site access badges, competency records, and insurance certificates (as provided by Procurement). Work Execution Controls Facilitate work permitting, site access, escorting (as required), and coordination of area ownership with Operations. Monitor daily contractor execution against plan for safety, quality, productivity, and scope compliance; identify and elevate execution barriers. Request additional contractor resources through established non‑commercial channels. Confirm field progress, work order updates, and closures in the CMMS (e.g., SAP), ensuring accurate labor, time, and material confirmations by responsible parties. Performance Management Collaborate with Procurement to establish contract KPIs that are reasonable, measurable, and commercially viable—ensuring performance indicators can be effectively tracked without adding unnecessary cost to the services provided. Work with third‑party contractors to establish, monitor and report performance against KPIs (safety, schedule adherence, rework/quality, productivity); provide feedback to contractors and internal stakeholders. Capture objective evidence of performance issues and report them promptly to contractors to enable timely corrections and elevate persistent or unresolved issues to Maintenance leadership and Procurement for commercial remedies where applicable. Provide operational input to Procurement (e.g., performance metrics, safety history, schedule adherence, quality indices). HSE & Compliance Enforce site EHS standards and applicable PSM requirements related to contractor work, including Contractor Safety, MOC participation, Pre‑Startup Safety Reviews, and Safe Work Permitting. Participate in audits, field observations, toolbox talks, and incident investigations; track and drive corrective actions to closure (non‑commercial). Quality & Technical Verification Verify work completion in accordance with approved work packs, drawings, procedures, and OEM specifications. Coordinate required inspections and NDE activities. Collect turnover documentation, as‑built updates, and confirm proper demobilization and site housekeeping. Qualifications 5+ years in maintenance/turnaround/contractor coordination within chemical, refining, or heavy industrial environments. Demonstrated knowledge of safe work permitting, PSM/OSHA contractor safety, lockout/tagout, confined space, hot work, elevated work, and lifting/rigging practices. Proficiency with CMMS (SAP/Maximo/IFS), scheduling tools (Primavera/MS Project), and digital permit systems. Strong understanding of QA/QC practices, drawing/Isometric review, and inspection/NDE workflows. Must be able to climb stairs and lift a minimum of 20 pounds. Education Associate’s degree or equivalent experience in Industrial Maintenance, Construction Management, or related field; Bachelor’s preferred. Pay Range 103,000 - 139,000 Benefits Discretionary Bonus Medical, Dental, and Vision Insurance 401K with Match Profit Sharing Paid Time Off (PTO) Short‑Term and Long‑Term Disability (STD / LTD) Dependent Care Flexible Spending Account (FSA) Health Savings Account (HSA) Paid Parental Leave Adoption Assistance Reactions – Recognition Program Employee Assistance Program (EAP) Employment Eligibility Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. EEO Statement We celebrate diversity at Stepan and are committed to creating a diverse, inclusive environment. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other status protected by applicable law. #J-18808-Ljbffr