Medical Records Specialist

Job Description

Job Description

Join the Team at PineCrest Center for Rehabilitation and Healing!

We are located at 13650 NE 3rd Ct, North Miami, FL 33161

PineCrest Center for Rehabilitation and Healing is a skilled nursing and rehabilitation facility proudly operating under new management , bringing a fresh commitment to excellence in care, teamwork, and employee satisfaction. With a renewed focus on clinical outcomes and a supportive work environment, PineCrest is building a culture where staff are valued, empowered, and given the tools they need to succeed.

We are dedicated to providing compassionate long-term care and short-term rehabilitation services to our residents, and we recognize that starts with caring for our team. That’s why we offer a comprehensive benefits package and a workplace culture rooted in respect, collaboration, and growth.

Why Work at PineCrest?

• Supportive leadership team with a renewed vision for success

• Positive and team-oriented environment

• Commitment to professional development and work-life balance

  Employee Benefits Include:

• 401(k) Retirement Plan

• Medical, Dental, and Vision Insurance

• Disability and Life Insurance

• Generous Paid Time Off (PTO)

• Competitive Pay Rates

• Opportunities for advancement

• Employee Recognition Programs

  Now is a great time to join PineCrest and be a part of something exciting. Help shape the future of care in a facility where your voice matters and your work is appreciated.

This role requires Florida AHCA Clearinghouse background screening.

Medical Records Specialist Job Summary:

Maintains the facility’s medical records and is responsible for the accuracy, safety, and confidentiality of the records. The Medical Records Specialist is responsible for a variety of tasks, including but not limited to, collecting patient information, issuing medical files, filing medical records, and processing resident admissions and discharge papers. To be successful, the Medical Records Specialist should have knowledge of medical terminology, processes, and administrative duties. The MRS should also demonstrate excellent communication and organizational skills.

Medical Records Specialist Major Duties and Responsibilities:

• Responsible for the collection, processing, filing, maintenance, storage, retrieval, and distribution of medical records according to facility policies and procedures.

• Responsible for collection and filing/scanning in medical record of all laboratories, pathology, EKG, x-ray reports received prior/postdate of surgery and of all appropriate correspondences.

• If applicable, arranges all chart forms, correspondence, reports in appropriate order per facility policy/procedures.

• Responsible for marking and obtaining all necessary signatures to complete chart, including contacting physician’s offices regarding necessary signatures and/or reports.

• Responsible for obtaining all missing chart contents needed to complete medical records.

• Arrange for appropriate disposal of medical records per facility policies/procedures.

• Gather patient demographic and personal information.

• Help with departmental audits and investigations.

• Distribute medical charts to the appropriate departments of the facility.

• Maintain quality and accurate records by following facility procedures.

Medical Records Specialist Education and Experience:

• High school diploma or equivalent qualification.

• A minimum of 2 years’ experience in a similar role is preferred.

• Understanding of medical terminology and administration processes.

• Proficient in information management programs and MS Office.

• Outstanding communication and interpersonal abilities.

• Strong attention to detail with excellent organizational skills.