Accounting Specialist / Admin Services Associate

Job Description

Job Description

Robert Half is seeking an organized and detail-oriented Administrative Assistant for a well-established nonprofit organization in Sarasota. This is an excellent opportunity for someone who enjoys variety in their day, takes pride in supporting others, and thrives in a role that combines administrative, customer service, and light accounting responsibilities. The ideal candidate is flexible, proactive, and willing to jump in wherever needed to help the team succeed.

What You'll Do

• Process and enter invoices for approval
• Assist with grant-related data entry and invoice tracking
• Code and enter corporate credit card expenses
• Prepare daily deposits, including remote deposits and check processing
• Answer phones, greet visitors, and manage front desk activities
• Prepare conference rooms for meetings and events
• Order office supplies and maintain common office areas
• Coordinate incoming and outgoing mail
• Submit and track facility maintenance requests
• Assist with inventory tracking and office organization
• Support special projects, community events, and volunteer coordination
• Serve as a resource for staff, visitors, and vendors

Qualifications

• Previous administrative, office support, customer service, or accounting support experience
• Strong attention to detail and organizational skills
• Ability to multitask and stay focused despite interruptions
• Comfortable working in Microsoft Office (Word, Excel, Outlook)
• Positive attitude with a willingness to help wherever needed
• Strong communication and interpersonal skills
• Experience with Blackbaud or non profit is a plus, but not required

What We're Looking For

• Someone who enjoys helping others and being part of a team
• A flexible professional who can adapt to changing priorities
• A dependable individual who takes ownership of their work
• Someone who is comfortable balancing administrative tasks with light accounting responsibilities