Legal Assistant

Well-established law firm is seeking a motivated Legal Assistant to support multiple attorneys within their growing immigration practice. Responsibilities: This role supports case preparation, communication, and administrative tasks including: Drafting, formatting, and organizing a variety of immigration filings, including H-1B, TN, L-1, O-1, R-1, E-3, H-1B1, and I-140 petitions (both employer- and self-sponsored) Coordinating directly with clients and government agencies to gather documentation and follow up on case progress Managing attorneys’ calendars, scheduling appointments, and coordinating travel as needed Preparing and finalizing correspondence, memos, forms, and other legal documentation Processing and maintaining physical and electronic case files, including scanning, uploading, and database entry Assisting with timekeeping and billing processes, including monthly edits and expense report preparation Answering phone calls, routing inquiries appropriately, and responding to client questions with professionalism and discretion Supporting internal record keeping systems and CRM tools Organizing incoming/outgoing mail and ensuring timely delivery of filings and related materials Contributing to file setup, document tracking, and file closure/storage procedures Participating in firm events or client outreach efforts, including preparing mailing lists or seminar materials as needed Providing back-up support to other administrative staff during busy periods or absences Qualifications: 3+ years of legal administrative experience, ideally with exposure to immigration law High school diploma required Proficient with Microsoft Office Suite; familiarity with immigration case management software (e.g., LawLogix) is a plus Professional communication skills, both written and verbal Team-oriented with a proactive, service-minded approach Detail-oriented with a high degree of accuracy in work product Strong organizational skills with the ability to manage competing deadlines Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. #J-18808-Ljbffr