Administrative Assistant / Technical Report Editor (Tampa, FL)

Job Description

Job Description

Summary:

A highly reputable engineering consultant firm is seeking an Administrative Assistant / Technical Report Editor to join their team in Tampa. This position combines front office administrative support with technical document assembly and editing responsibilities. The ideal candidate thrives in a fast-paced, professional environment and takes pride in producing polished, accurate work that directly supports the firm's engineering deliverables.

Key Responsibilities:
* Front office admin tasks - greet visitors, answer incoming calls, and route inquiries professionally.
* Support engineers by assembling and formatting detailed technical reports using data from field and lab work.
* Create and edit professional documents in Microsoft Word, ensuring consistent formatting, structure, and style.
* Design and update tables, charts, and graphs in Excel and integrate them into Word documents.
* Review reports for grammar, spelling, and clarity to ensure client-ready quality.
* Maintain calendar for designated teams.
* Conduct research for project needs and business development opportunities.
* Maintain organized filing systems (digital and physical) and assist with other administrative tasks as needed.

Qualifications:
* 1+ years of experience in an administrative, document control, or related role within a professional office environment.
* Proficiency in Microsoft Word (document formatting, tables, templates, etc.) and Microsoft Excel (data entry, tables, charts; pivot tables a plus).
* Proficiency in Microsoft PowerPoint and Adobe Acrobat Writer.
* Excellent written and verbal communication skills.
* Strong attention to detail with the ability to spot errors in text and data.
* Bachelor"s degree preferred, ideally in English, Communications, or a related field, or equivalent experience.
* Open to recent graduates with relevant administrative or writing internship experience.
* Previous experience in architecture, engineering, or construction (AEC) firms is a plus.